Bentonville, AR

Federal Government Document Scanning Bentonville, AR

Federal Government Document Scanning Bentonville, AR. With coming changes in governmental policy meaning that all federal government departments and agencies move to a fully digital, paperless ecosystem by the end of 2022, it has never been more important for federal government officials in Bentonville to work with a trusted document scanning corporation. However, looking for a document scanning firm in Bentonville, AR that is fully equipped to handle the requirements of federal government work is not always the easiest of tasks. You want a document scanning firm that is committed to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our comprehensive line of document scanning services are tailor-made for federal government applications in Bentonville, AR. We offer best-in-class security features such as an exclusive audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is on call to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Bentonville federal government document scanning source and future-proof your important data.

Now Is The Time To Digitize Your Documents

The desire for federal government departments, offices, and agencies in Bentonville, AR to scan their important documents has never been more urgent than it is today. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This document outlined a wide-ranging plan to cut weight at the federal government, identify essential operations, boost efficiency, and eliminate or restructure certain federal departments. A substantial number of of these plans were never adopted, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a guide to successfully move to a paperless environment.

While there was about a four-year gap between the release of this new policy and the date of its implementation, many government agencies and offices in Bentonville are still scrambling to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in some time, used previous-generation software, or simply continued their operations believing that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for end-users, guarantees data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Bentonville, AR Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management applications for all kinds of businesses in Bentonville, ranging from bio-technology to manufacturing to health care and beyond. Our services give our Bentonville, AR clients 24/7 access to crucial documents, reduce liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely shredding those you no longer require, and scan your documents with necessary metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how critical governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are built to ensure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Bentonville, AR Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless work environment nears, it is all the more critical to search for a Bentonville document scanning partner that you can rely on to secure your documents into the future, ensure complete information security, and who gets the special requirements of federal government offices and agencies. The Bentonville, AR document services experts at HITS have years of history helping private sector businesses as diverse as Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they view data management and secure their critical documents for the future.

With industry-leading technology and a commitment to personal customer service, HITS is ready to help your Bentonville, AR federal government office, agency, or department achieve its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Bentonville federal government document scanning goals.