Evanston, IL

Federal Government Document Scanning Evanston, IL

Federal Government Document Scanning Evanston, IL. With coming changes in governmental policy meaning that all federal government departments and agencies transition to a completely digital, paperless ecosystem by the end of 2022, it has never been more critical for federal government officers in Evanston to work with a trusted document scanning partner. However, finding a document scanning firm in Evanston, IL that is able to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is motivated to guarantee to security, offers flexibility and ease of use, and has document scanning solutions scalable to any size task or department.

At HITS, our full selection of document scanning products are perfectly suited for federal government applications in Evanston, IL. We offer industry-leading security features including a unique audit trail process and real-time tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is on call to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Evanston federal government document scanning partner and future-proof your critical data.

Now Is The Time To Digitize Your Documents

The desire for federal government departments, offices, and agencies in Evanston, IL to scan their critical documents has never been more urgent than it is today. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This document outlined an extensive plan to cut weight at the federal government, refocus around core competencies, improve efficiency, and restructure or get rid of certain federal departments. A substantial number of of these recommendations were never put into place, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a guide to successfully move to a paperless environment.

While there was about a four-year interval between the announcement of this new policy and the deadline for its implementation, many government offices and agencies in Evanston are still scrambling to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in some time, used outdated software, or simply pressed on thinking that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for end-users, ensures data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Evanston, IL Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management applications for all manner of businesses in Evanston, ranging from bio-technology to manufacturing to health care and more. Our products give our Evanston, IL clients 24/7 access to key documents, mitigate liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the data you need while securely destroying those you no longer need, and scan your documents with required metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how proprietary governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are made to make sure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Evanston, IL Federal Government Document Scanning Experts | HITS

As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless data ecosystem nears, it is all the more critical to work with a Evanston document scanning partner that you can rely on to secure your documents for the future, ensure complete information security, and who gets the unique requirements of federal government offices and agencies. The Evanston, IL document services specialists at HITS have years of experience assisting private sector businesses ranging from Fortune 500 global corporations to massive universities to large hospital systems rethink the way they view data management and secure their critical documents for the future.

With best-in-class technology and a promise to provide friendly customer service, HITS is ready to help your Evanston, IL federal government agency, department, or office meet its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Evanston federal government document scanning goals.