Olathe, KS

Federal Government Document Scanning Olathe, KS

Federal Government Document Scanning Olathe, KS. With coming changes in governmental policy requiring all federal government departments and agencies transition to a completely digital, paperless workspace by the end of 2022, it has never been more crucial for federal government managers in Olathe to work with a specalist document scanning partner. However, looking for a document scanning firm in Olathe, KS that is able to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning firm that is committed to security, gives you ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.

At HITS, our comprehensive selection of document scanning products are perfectly suited for federal government applications in Olathe, KS. We offer best-in-class security features including a unique audit trail process and real-time tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is ready to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Olathe federal government document scanning source and secure your important data.

Now Is The Time To Digitize Your Documents

The need for federal government offices, agencies, and departments in Olathe, KS to scan their important documents has never been more urgent than it is today. In 2018, the Presidential administration issued a report entitled Delivering Government Solutions in the 21st Century. This document detailed a far-reaching plan to streamline the federal government, refocus around essential operations, bolster efficiency, and eliminate or restructure certain federal departments. Many of these recommendations were never adopted, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a roadmap to successfully implement a paperless ecosystem.

While there was about a four-year gap between the announcement of this new policy and the date of its implementation, many government agencies and offices in Olathe are still scrambling to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in years, used ancient software, or simply went about their business thinking that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for citizens, guarantees data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Olathe, KS Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in complete, secure document scanning and data management services for all kinds of industries in Olathe, ranging from health care to bio-technology to manufacturing and beyond. Our services give our Olathe, KS clients 24/7 access to crucial documents, reduce liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely getting rid of those you no longer require, and scan your documents with appropriate metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are made to ensure that your important data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Olathe, KS Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more important to work with a Olathe document scanning partner that you can trust will secure your documents into the future, guarantee total information security, and who knows the unique requirements of federal government offices and agencies. The Olathe, KS document services team at HITS have years of experience assisting private sector businesses ranging from Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they look at data management and secure their sensitive documents for the future.

With cutting-edge technology and a commitment to personal customer service, HITS is ready to help your Olathe, KS federal government office, agency, or department reach its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Olathe federal government document scanning goals.