Northbrook, IL

Federal Government Document Scanning Northbrook, IL

Federal Government Document Scanning Northbrook, IL. With coming changes in governmental policy meaning that all federal government departments and agencies transition to a completely digital, paperless workspace by the end of 2022, it has never been more important for federal government managers in Northbrook to work with a trusted document scanning partner. However, looking for a document scanning firm in Northbrook, IL that is able to meet the requirements of federal government work is not always the easiest of tasks. You want a document scanning firm that is driven to provide to security, gives you flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our comprehensive line of document scanning services are tailor-made for federal government applications in Northbrook, IL. We offer best-in-class security features including a unique audit trail process and live tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is on call to assist you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Northbrook federal government document scanning teammate and secure your crucial data.

The Time To Digitize Your Documents Is Now

The need for federal government departments, offices, and agencies in Northbrook, IL to scan their important documents has never been greater than it is now. In 2018, the Presidential administration issued a report called Delivering Government Solutions in the 21st Century. This document detailed an extensive plan to cut weight at the federal government, identify essential operations, improve efficiency, and eliminate or restructure a number of federal departments. Many of these strategies were never adopted, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a guide to successfully move to a paperless environment.

While there was about a four-year period between the announcement of this new policy and the date of its implementation, many government offices and agencies in Northbrook are still scrambling to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in decades, used ancient software, or simply pressed on believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for end-users, guarantees data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Northbrook, IL Document Scanning Solutions

For more than 25 years, HITS has been a global leader in complete, secure document scanning and data management applications for all manner of industries in Northbrook, ranging from bio-technology to manufacturing to health care and more. Our services give our Northbrook, IL clients anytime access to important documents, limit liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the data you need while securely getting rid of those you no longer require, and scan your documents with necessary metadata that fully adheres to NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are made to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Northbrook, IL Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more crucial to search for a Northbrook document scanning partner that you can rely on to secure your documents for the future, ensure total information security, and who understands the unique requirements of federal government offices and agencies. The Northbrook, IL document services experts at HITS have years of history assisting private sector businesses as diverse as Fortune 500 global corporations to massive universities to regional hospital systems reimagine the way they look at data management and secure their critical documents for the future.

With cutting-edge technology and a promise to provide friendly customer service, HITS is ready to help your Northbrook, IL federal government office, agency, or department meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Northbrook federal government document scanning goals.