Decatur, IL

Federal Government Document Scanning Decatur, IL

Federal Government Document Scanning Decatur, IL. With recent changes in governmental policy requiring all federal government departments and agencies move to an entirely digital, paperless workspace by the end of 2022, it has never been more critical for federal government officials in Decatur to work with a specalist document scanning partner. However, finding a document scanning firm in Decatur, IL that is able to meet the requirements of federal government work is not always the easiest of tasks. You want a document scanning partner that is motivated to guarantee to security, offers flexibility and ease of use, and has document scanning solutions scalable to any size task or department.

At HITS, our comprehensive selection of document scanning services are designed for federal government applications in Decatur, IL. We offer best-in-class security features such as a unique audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is ready to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Decatur federal government document scanning teammate and future-proof your critical documents.

The Time To Digitize Your Documents Is Now

The need for federal government departments, offices, and agencies in Decatur, IL to scan their crucial documents has never been greater than it is now. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This document detailed a far-reaching plan to streamline the federal government, identify essential operations, boost efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these strategies were never put into place, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless department.

While there was a roughly four-year interval between the release of this new policy and the deadline for its implementation, many government offices and agencies in Decatur are still flailing to make sure they meet the order's guidelines. Many government departments or agencies had not updated their document systems in years, used outdated software, or simply went about their business believing that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for product users, guarantees data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Decatur, IL Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management applications for all kinds of industries in Decatur, ranging from bio-technology to manufacturing to health care and beyond. Our services give our Decatur, IL clients 24/7 access to important documents, limit liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely shredding those you no longer require, and digitize your documents with necessary metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are made to ensure that your critical data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Decatur, IL Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work ecosystem nears, it is all the more crucial to find a Decatur document scanning partner that you can trust will secure your documents for the future, ensure complete information security, and who understands the special demands of federal government offices and agencies. The Decatur, IL document services specialists at HITS have decades of history helping private sector businesses as diverse as Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they view data management and secure their critical documents for the future.

With cutting-edge technology and a promise to provide personal customer service, HITS is ready to help your Decatur, IL federal government agency, department, or office meet its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Decatur federal government document scanning goals.