Reston, VA

Federal Government Document Scanning Reston, VA

Federal Government Document Scanning Reston, VA. With coming changes in governmental policy mandating that all federal government departments and agencies transition to an entirely digital, paperless workspace by the end of 2022, it has never been more important for federal government managers in Reston to work with a trusted document scanning partner. However, finding a document scanning firm in Reston, VA that is fully equipped to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning firm that is committed to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our comprehensive selection of document scanning products are perfectly suited for federal government applications in Reston, VA. We offer class-leading security features including a unique audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Lastly, our 24-hour support team is on call to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Reston federal government document scanning teammate and secure your critical data.

The Time To Digitize Your Documents Is Now

The requirement for federal government agencies, departments, and offices in Reston, VA to scan their important documents has never been greater than it is today. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This white paper laid out an extensive plan to cut weight at the federal government, refocus around core competencies, bolster efficiency, and eliminate or restructure certain federal departments. Many of these plans were never taken up, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a guide to successfully move to a paperless environment.

While there was a roughly four-year interval between the release of this new policy and the deadline for its implementation, many government offices and agencies in Reston are still flailing to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in years, used previous-generation software, or simply pressed on believing that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for citizens, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Reston, VA Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management services for all manner of industries in Reston, ranging from manufacturing to health care to bio-technology and more. Our services give our Reston, VA clients 24/7 access to important documents, mitigate liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely shredding those you no longer require, and digitize your documents with necessary metadata that fully adheres to NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are made to make sure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Reston, VA Federal Government Document Scanning Experts | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more important to search for a Reston document scanning partner that you can trust will secure your documents into the future, guarantee complete information security, and who knows the unique needs of federal government offices and agencies. The Reston, VA document services specialists at HITS have years of history assisting private sector businesses as diverse as Fortune 500 multinational corporations to major universities to regional hospital systems reimagine the way they view data management and secure their critical documents for the future.

With best-in-class technology and a promise to provide personal customer service, HITS is ready to help your Reston, VA federal government agency, department, or office meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Reston federal government document scanning goals.