Federal Government Document Scanning McLean, VA
Federal Government Document Scanning McLean, VA. With announced changes in governmental policy mandating that all federal government departments and agencies move to a fully digital, paperless ecosystem by the end of 2022, it has never been more critical for federal government officers in McLean to work with a trusted document scanning partner. However, looking for a document scanning firm in McLean, VA that is able to meet the demands of federal government work is not always a simple task. You want a document scanning contractor that is committed to security, gives you flexibility and ease of use, and has document scanning solutions that can fit any size task or department.
At HITS, our full line of document scanning products are tailor-made for federal government applications in McLean, VA. We offer industry-leading security features including an exclusive audit trail process and live tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is ready to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted McLean federal government document scanning source and secure your critical information.
The Time To Digitize Your Documents Is Now
The need for federal government offices, agencies, and departments in McLean, VA to scan their important documents has never been greater than it is now. In 2018, the Presidential administration issued a report entitled Delivering Government Solutions in the 21st Century. This document laid out an extensive plan to cut weight at the federal government, refocus around essential operations, boost efficiency, and eliminate or restructure certain federal departments. Many of these plans were never taken up, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be scanned, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a guide to successfully move to a paperless ecosystem.
While there was a roughly four-year interval between the announcement of this new policy and the date of its implementation, many government offices and agencies in McLean are still flailing to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in years, used outdated software, or simply went about their business thinking that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for end-users, ensures data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In McLean, VA Document Scanning Solutions
For more than two decades, HITS has been a worldwide leader in complete, secure document scanning and data management services for all manner of industries in McLean, ranging from manufacturing to health care to bio-technology and beyond. Our products give our McLean, VA clients unlimited access to important documents, reduce liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely shredding those you no longer require, and scan your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.
HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are constructed to ensure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The McLean, VA Federal Government Document Scanning Experts | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more crucial to work with a McLean document scanning partner that you can rely on to secure your documents for the future, ensure total information security, and who knows the unique needs of federal government offices and agencies. The McLean, VA document services team at HITS have years of experience assisting private sector businesses as diverse as Fortune 500 global corporations to major universities to regional hospital systems reimagine the way they look at data management and secure their critical documents for the future.
With industry-leading technology and a promise to provide personal customer service, HITS is ready to help your McLean, VA federal government department, office, or agency reach its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your McLean federal government document scanning goals.