Federal Government Document Scanning St. Charles, MO

Federal Government Document Scanning St. Charles, MO. With announced changes in governmental policy meaning that all federal government departments and agencies transition to a fully digital, paperless workspace by the end of 2022, it has never been more critical for federal government officials in St. Charles to work with a trusted document scanning corporation. However, looking for a document scanning firm in St. Charles, MO that is able to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning firm that is motivated to guarantee to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our full selection of document scanning services are tailor-made for federal government applications in St. Charles, MO. We offer class-leading security features such as an exclusive audit trail process and live tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is on call to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted St. Charles federal government document scanning teammate and secure your crucial documents.

Now Is The Time To Digitize Your Documents

The need for federal government departments, offices, and agencies in St. Charles, MO to scan their crucial documents has never been greater than it is now. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This document detailed a wide-ranging plan to streamline the federal government, refocus around core competencies, improve efficiency, and eliminate or restructure certain federal departments. A substantial number of of these recommendations were never put into place, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a guide to successfully move to a paperless ecosystem.

While there was about a four-year period between the announcement of this new policy and the deadline for its implementation, many government offices and agencies in St. Charles are still flailing to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in decades, used previous-generation software, or simply continued their operations believing that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for product users, guarantees data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In St. Charles, MO Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in total, secure document scanning and data management services for all manner of businesses in St. Charles, ranging from bio-technology to manufacturing to health care and beyond. Our services give our St. Charles, MO clients unlimited access to important documents, mitigate liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely getting rid of those you no longer need, and digitize your documents with appropriate metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are constructed to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The St. Charles, MO Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless data ecosystem nears, it is all the more crucial to search for a St. Charles document scanning partner that you can trust will secure your documents into the future, ensure complete information security, and who understands the special demands of federal government offices and agencies. The St. Charles, MO document services team at HITS have decades of history helping private sector businesses as diverse as Fortune 500 multinational corporations to major universities to large hospital systems rethink the way they view data management and secure their proprietary documents for the future.

With industry-leading technology and a commitment to personal customer service, HITS is ready to help your St. Charles, MO federal government office, agency, or department reach its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your St. Charles federal government document scanning goals.