Federal Government Document Scanning Chicago, IL

Federal Government Document Scanning Chicago, IL. With announced changes in governmental policy meaning that all federal government departments and agencies transition to a completely digital, paperless workspace by the end of 2022, it has never been more critical for federal government managers in Chicago to work with a trusted document scanning partner. However, finding a document scanning firm in Chicago, IL that is able to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is committed to security, gives you flexibility and ease of use, and has document scanning solutions that can fit any size task or department.

At HITS, our comprehensive complement of document scanning products are tailor-made for federal government applications in Chicago, IL. We offer industry-leading security features such as a unique audit trail process and real-time tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is on call to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Chicago federal government document scanning teammate and digitize your important documents.

Now Is The Time To Digitize Your Documents

The need for federal government offices, agencies, and departments in Chicago, IL to scan their important documents has never been greater than it is now. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This document detailed a wide-ranging plan to streamline the federal government, identify essential operations, boost efficiency, and restructure or get rid of certain federal departments. Many of these recommendations were never adopted, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless department.

While there was a roughly four-year gap between the release of this new policy and the date of its implementation, many government agencies and offices in Chicago are still scrambling to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in decades, used outdated software, or simply continued their operations thinking that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for citizens, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Chicago, IL Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management services for all manner of industries in Chicago, ranging from bio-technology to manufacturing to health care and beyond. Our products give our Chicago, IL clients anytime access to key documents, reduce liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely getting rid of those you no longer need, and scan your documents with appropriate metadata that fully adheres to NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are constructed to ensure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Chicago, IL Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more critical to find a Chicago document scanning partner that you can rely on to secure your documents for the future, ensure complete information security, and who gets the special requirements of federal government offices and agencies. The Chicago, IL document services specialists at HITS have decades of history helping private sector businesses ranging from Fortune 500 multinational corporations to major universities to regional hospital systems rethink the way they look at data management and secure their proprietary documents for the future.

With industry-leading technology and a commitment to friendly customer service, HITS is ready to help your Chicago, IL federal government department, office, or agency achieve its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Chicago federal government document scanning goals.