Federal Government Document Scanning Indianapolis, IN

Federal Government Document Scanning Indianapolis, IN. With recent changes in governmental policy requiring all federal government departments and agencies transition to a fully digital, paperless ecosystem by the end of 2022, it has never been more crucial for federal government officers in Indianapolis to work with a trusted document scanning corporation. However, looking for a document scanning firm in Indianapolis, IN that is able to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning contractor that is motivated to guarantee to security, offers ease of use and flexibility, and has document scanning solutions scalable to any size task or department.

At HITS, our comprehensive line of document scanning products are designed for federal government applications in Indianapolis, IN. We offer best-in-class security features such as an exclusive audit trail process and live tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is ready to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Indianapolis federal government document scanning source and future-proof your crucial data.

Now Is The Time To Digitize Your Documents

The desire for federal government agencies, departments, and offices in Indianapolis, IN to scan their critical documents has never been more urgent than it is now. In 2018, the Presidential administration issued a report called Delivering Government Solutions in the 21st Century. This white paper laid out a far-reaching plan to cut weight at the federal government, refocus around essential operations, bolster efficiency, and restructure or get rid of certain federal departments. Many of these plans were never taken up, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a roadmap to successfully move to a paperless ecosystem.

While there was a roughly four-year interval between the release of this new policy and the date of its implementation, many government agencies and offices in Indianapolis are still scrambling to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in some time, used previous-generation software, or simply went about their business thinking that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for citizens, guarantees data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Indianapolis, IN Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management applications for all manner of industries in Indianapolis, ranging from bio-technology to manufacturing to health care and more. Our products give our Indianapolis, IN clients unlimited access to key documents, mitigate liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely getting rid of those you no longer need, and scan your documents with required metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are made to make sure that your critical data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Indianapolis, IN Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless data environment nears, it is all the more critical to find a Indianapolis document scanning partner that you can rely on to secure your documents for the future, guarantee complete information security, and who knows the special requirements of federal government offices and agencies. The Indianapolis, IN document services experts at HITS have decades of experience assisting private sector businesses as diverse as Fortune 500 multinational corporations to major universities to regional hospital systems reimagine the way they look at data management and secure their sensitive documents for the future.

With industry-leading technology and a commitment to friendly customer service, HITS is ready to help your Indianapolis, IN federal government department, office, or agency achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Indianapolis federal government document scanning goals.