Federal Government Document Scanning Springfield, IL
Federal Government Document Scanning Springfield, IL. With announced changes in governmental policy meaning that all federal government departments and agencies transition to an entirely digital, paperless environment by the end of 2022, it has never been more important for federal government officials in Springfield to work with a trusted document scanning partner. However, finding a document scanning firm in Springfield, IL that is fully equipped to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is motivated to guarantee to security, offers flexibility and ease of use, and has document scanning solutions that can fit any size task or department.
At HITS, our full complement of document scanning services are tailor-made for federal government applications in Springfield, IL. We offer industry-leading security features including a unique audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is ready to help you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Springfield federal government document scanning teammate and secure your critical data.
The Time To Digitize Your Documents Is Now
The need for federal government offices, agencies, and departments in Springfield, IL to scan their critical documents has never been more urgent than it is today. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This document laid out a wide-ranging plan to streamline the federal government, refocus around core competencies, improve efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these strategies were never put into place, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a guide to successfully move to a paperless department.
While there was a roughly four-year interval between the announcement of this new policy and the date of its implementation, many government offices and agencies in Springfield are still flailing to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in some time, used ancient software, or simply continued their operations believing that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for product users, guarantees data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Springfield, IL Document Scanning Solutions
For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all kinds of businesses in Springfield, ranging from manufacturing to health care to bio-technology and beyond. Our products give our Springfield, IL clients anytime access to important documents, mitigate liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely getting rid of those you no longer need, and scan your documents with required metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.
HITS also fully comprehends the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are built to make sure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Springfield, IL Federal Government Document Scanning Specialists | HITS
As the United States' federal government deadline to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more critical to search for a Springfield document scanning partner that you can trust will secure your documents for the future, ensure total information security, and who knows the unique requirements of federal government offices and agencies. The Springfield, IL document services specialists at HITS have years of experience assisting private sector businesses as diverse as Fortune 500 global corporations to major universities to regional hospital systems rethink the way they view data management and secure their critical documents for the future.
With industry-leading technology and a promise to provide personal customer service, HITS is ready to help your Springfield, IL federal government department, office, or agency reach its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Springfield federal government document scanning goals.