Federal Government Document Scanning Takoma Park, MD
Federal Government Document Scanning Takoma Park, MD. With recent changes in governmental policy mandating that all federal government departments and agencies transition to a completely digital, paperless workspace by the end of 2022, it has never been more crucial for federal government managers in Takoma Park to work with a trusted document scanning partner. However, looking for a document scanning firm in Takoma Park, MD that is able to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is driven to provide to security, gives you flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.
At HITS, our full complement of document scanning products are designed for federal government applications in Takoma Park, MD. We offer class-leading security features including a unique audit trail process and real-time tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is on call to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Takoma Park federal government document scanning teammate and digitize your critical information.
The Time To Digitize Your Documents Is Now
The requirement for federal government departments, offices, and agencies in Takoma Park, MD to scan their critical documents has never been more urgent than it is today. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This white paper outlined an extensive plan to streamline the federal government, refocus around core competencies, improve efficiency, and restructure or get rid of certain federal departments. A substantial number of of these strategies were never put into place, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a roadmap to successfully move to a paperless environment.
While there was about a four-year interval between the announcement of this new policy and the deadline for its implementation, many government offices and agencies in Takoma Park are still scrambling to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in some time, used previous-generation software, or simply went about their business thinking that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for citizens, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Takoma Park, MD Document Scanning Solutions
For more than two decades, HITS has been a global leader in total, secure document scanning and data management applications for all manner of businesses in Takoma Park, ranging from health care to bio-technology to manufacturing and more. Our services give our Takoma Park, MD clients anytime access to important documents, reduce liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the documents you need while securely getting rid of those you no longer need, and digitize your documents with required metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.
HITS also fully understands the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are built to ensure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Takoma Park, MD Federal Government Document Scanning Experts | HITS
As the United States' federal government deadline to digitize documents and move to a fully paperless work environment nears, it is all the more important to work with a Takoma Park document scanning partner that you can trust will secure your documents into the future, ensure complete information security, and who understands the unique requirements of federal government offices and agencies. The Takoma Park, MD document services specialists at HITS have years of experience assisting private sector businesses as diverse as Fortune 500 global corporations to major universities to large hospital systems reimagine the way they look at data management and secure their critical documents for the future.
With best-in-class technology and a promise to provide personal customer service, HITS is ready to help your Takoma Park, MD federal government department, office, or agency meet its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Takoma Park federal government document scanning goals.