Little Rock, AR

Federal Government Document Scanning Little Rock, AR

Federal Government Document Scanning Little Rock, AR. With coming changes in governmental policy meaning that all federal government departments and agencies transition to a fully digital, paperless workspace by the end of 2022, it has never been more important for federal government officers in Little Rock to work with a specalist document scanning partner. However, looking for a document scanning firm in Little Rock, AR that is able to meet the demands of federal government work is not always the easiest of tasks. You want a document scanning firm that is committed to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our full selection of document scanning products are designed for federal government applications in Little Rock, AR. We offer class-leading security features such as an exclusive audit trail process and live tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is on call to help you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Little Rock federal government document scanning partner and secure your important data.

Now Is The Time To Digitize Your Documents

The desire for federal government offices, agencies, and departments in Little Rock, AR to scan their critical documents has never been more urgent than it is today. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This white paper detailed a wide-ranging plan to streamline the federal government, identify essential operations, bolster efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these recommendations were never adopted, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a guide to successfully move to a paperless department.

While there was about a four-year period between the release of this new policy and the deadline for its implementation, many government offices and agencies in Little Rock are still scrambling to make sure they meet the order's guidelines. Many government departments or agencies had not updated their document systems in some time, used previous-generation software, or simply pressed on thinking that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for citizens, ensures data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Little Rock, AR Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management services for all kinds of businesses in Little Rock, ranging from health care to bio-technology to manufacturing and beyond. Our products give our Little Rock, AR clients 24/7 access to key documents, limit liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely shredding those you no longer need, and scan your documents with required metadata that fully adheres to NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are constructed to make sure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Little Rock, AR Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more crucial to search for a Little Rock document scanning partner that you can rely on to secure your documents for the future, ensure complete information security, and who gets the special requirements of federal government offices and agencies. The Little Rock, AR document services specialists at HITS have years of experience assisting private sector businesses as diverse as Fortune 500 multinational corporations to major universities to large hospital systems rethink the way they look at data management and secure their proprietary documents for the future.

With industry-leading technology and a promise to provide personal customer service, HITS is ready to help your Little Rock, AR federal government agency, department, or office reach its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Little Rock federal government document scanning goals.