Germantown, TN

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Federal Government Document Scanning Germantown, TN

Federal Government Document Scanning Germantown, TN. With recent changes in governmental policy meaning that all federal government departments and agencies move to a completely digital, paperless ecosystem by the end of 2022, it has never been more crucial for federal government officers in Germantown to work with a specalist document scanning partner. However, looking for a document scanning firm in Germantown, TN that is able to meet the demands of federal government work is not always a simple task. You want a document scanning partner that is driven to provide to security, offers flexibility and ease of use, and has document scanning solutions that can fit any size task or department.

At HITS, our complete line of document scanning products are tailor-made for federal government applications in Germantown, TN. We offer industry-leading security features including an exclusive audit trail process and real-time tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is on call to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Germantown federal government document scanning teammate and secure your important information.

Now Is The Time To Digitize Your Documents

The desire for federal government departments, offices, and agencies in Germantown, TN to scan their important documents has never been greater than it is now. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This white paper laid out a far-reaching plan to cut weight at the federal government, identify essential operations, bolster efficiency, and eliminate or restructure certain federal departments. Many of these strategies were never taken up, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a roadmap to successfully move to a paperless environment.

While there was a roughly four-year gap between the announcement of this new policy and the date of its implementation, many government agencies and offices in Germantown are still flailing to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in years, used outdated software, or simply went about their business thinking that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for citizens, ensures data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Germantown, TN Document Scanning Solutions

For more than two decades, HITS has been a global leader in total, secure document scanning and data management services for all kinds of businesses in Germantown, ranging from health care to bio-technology to manufacturing and more. Our services give our Germantown, TN clients unlimited access to important documents, reduce liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely shredding those you no longer need, and digitize your documents with required metadata that fully adheres to NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are constructed to ensure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Germantown, TN Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work ecosystem nears, it is all the more important to search for a Germantown document scanning partner that you can trust will secure your documents into the future, guarantee complete information security, and who understands the special demands of federal government offices and agencies. The Germantown, TN document services experts at HITS have years of experience assisting private sector businesses ranging from Fortune 500 global corporations to massive universities to regional hospital systems rethink the way they view data management and secure their proprietary documents for the future.

With industry-leading technology and a promise to provide personal customer service, HITS is ready to help your Germantown, TN federal government agency, department, or office achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Germantown federal government document scanning goals.