Tulsa, OK

Federal Government Document Scanning Tulsa, OK

Federal Government Document Scanning Tulsa, OK. With announced changes in governmental policy meaning that all federal government departments and agencies transition to a fully digital, paperless ecosystem by the end of 2022, it has never been more important for federal government officers in Tulsa to work with a specalist document scanning partner. However, looking for a document scanning firm in Tulsa, OK that is able to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is driven to provide to security, gives you flexibility and ease of use, and has document scanning solutions that can fit any size task or department.

At HITS, our full selection of document scanning products are tailor-made for federal government applications in Tulsa, OK. We offer industry-leading security features such as an exclusive audit trail process and live tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Lastly, our 24-hour support team is ready to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Tulsa federal government document scanning source and digitize your critical data.

The Time To Digitize Your Documents Is Now

The desire for federal government agencies, departments, and offices in Tulsa, OK to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This document detailed a wide-ranging plan to streamline the federal government, refocus around core competencies, boost efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these recommendations were never adopted, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a guide to successfully move to a paperless department.

While there was a roughly four-year gap between the release of this new policy and the date of its implementation, many government offices and agencies in Tulsa are still scrambling to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in some time, used ancient software, or simply continued their operations believing that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for citizens, guarantees data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Tulsa, OK Document Scanning Solutions

For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all manner of businesses in Tulsa, ranging from health care to bio-technology to manufacturing and beyond. Our products give our Tulsa, OK clients 24/7 access to important documents, reduce liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the documents you need while securely destroying those you no longer need, and digitize your documents with necessary metadata that fully adheres to NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are constructed to ensure that your critical data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Tulsa, OK Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless data environment nears, it is all the more crucial to work with a Tulsa document scanning partner that you can trust will secure your documents into the future, guarantee total information security, and who gets the unique requirements of federal government offices and agencies. The Tulsa, OK document services experts at HITS have years of history helping private sector businesses ranging from Fortune 500 multinational corporations to massive universities to large hospital systems rethink the way they view data management and secure their proprietary documents for the future.

With cutting-edge technology and a commitment to friendly customer service, HITS is ready to help your Tulsa, OK federal government department, office, or agency meet its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Tulsa federal government document scanning goals.