Topeka, KS

Federal Government Document Scanning Topeka, KS

Federal Government Document Scanning Topeka, KS. With coming changes in governmental policy mandating that all federal government departments and agencies move to a completely digital, paperless workspace by the end of 2022, it has never been more crucial for federal government officers in Topeka to work with a trusted document scanning partner. However, finding a document scanning firm in Topeka, KS that is fully equipped to meet the requirements of federal government work is not always a simple task. You want a document scanning firm that is committed to security, offers ease of use and flexibility, and has document scanning solutions scalable to any size task or department.

At HITS, our full complement of document scanning products are tailor-made for federal government applications in Topeka, KS. We offer industry-leading security features such as a unique audit trail process and real-time tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is on call to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Topeka federal government document scanning source and secure your critical information.

Now Is The Time To Digitize Your Documents

The desire for federal government departments, offices, and agencies in Topeka, KS to scan their important documents has never been more urgent than it is today. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This white paper laid out a wide-ranging plan to streamline the federal government, identify essential operations, boost efficiency, and eliminate or restructure certain federal departments. Many of these strategies were never put into place, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a guide to successfully move to a paperless ecosystem.

While there was a roughly four-year gap between the release of this new policy and the date of its implementation, many government agencies and offices in Topeka are still flailing to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in some time, used outdated software, or simply went about their business believing that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Topeka, KS Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management services for all kinds of industries in Topeka, ranging from bio-technology to manufacturing to health care and more. Our services give our Topeka, KS clients unlimited access to important documents, reduce liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely shredding those you no longer need, and digitize your documents with necessary metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how critical governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are made to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Topeka, KS Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless data environment nears, it is all the more critical to work with a Topeka document scanning partner that you can rely on to secure your documents into the future, guarantee complete information security, and who gets the special needs of federal government offices and agencies. The Topeka, KS document services team at HITS have years of history helping private sector businesses as diverse as Fortune 500 multinational corporations to massive universities to regional hospital systems reimagine the way they look at data management and secure their proprietary documents for the future.

With best-in-class technology and a promise to provide personal customer service, HITS is ready to help your Topeka, KS federal government office, agency, or department achieve its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Topeka federal government document scanning goals.