Urbandale, IA

Federal Government Document Scanning Urbandale, IA

Federal Government Document Scanning Urbandale, IA. With announced changes in governmental policy mandating that all federal government departments and agencies transition to a completely digital, paperless environment by the end of 2022, it has never been more important for federal government managers in Urbandale to work with a trusted document scanning partner. However, finding a document scanning firm in Urbandale, IA that is able to take on the requirements of federal government work is not always the easiest of tasks. You want a document scanning partner that is committed to security, offers flexibility and ease of use, and has document scanning solutions that can fit any size task or department.

At HITS, our full line of document scanning products are perfectly suited for federal government applications in Urbandale, IA. We offer class-leading security features including an exclusive audit trail process and real-time tracking so that you can be 100% sure that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is on call to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Urbandale federal government document scanning partner and future-proof your important documents.

Now Is The Time To Digitize Your Documents

The desire for federal government offices, agencies, and departments in Urbandale, IA to scan their critical documents has never been greater than it is now. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This white paper detailed a wide-ranging plan to cut weight at the federal government, identify essential operations, bolster efficiency, and eliminate or restructure certain federal departments. Many of these recommendations were never adopted, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless ecosystem.

While there was a roughly four-year interval between the announcement of this new policy and the date of its implementation, many government agencies and offices in Urbandale are still flailing to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in some time, used outdated software, or simply went about their business thinking that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for end-users, guarantees data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Urbandale, IA Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management applications for all kinds of businesses in Urbandale, ranging from manufacturing to health care to bio-technology and more. Our services give our Urbandale, IA clients anytime access to important documents, mitigate liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the data you need while securely getting rid of those you no longer require, and digitize your documents with required metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are made to make sure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Urbandale, IA Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more crucial to work with a Urbandale document scanning partner that you can rely on to secure your documents for the future, ensure complete information security, and who understands the unique demands of federal government offices and agencies. The Urbandale, IA document services experts at HITS have decades of history assisting private sector businesses ranging from Fortune 500 multinational corporations to major universities to large hospital systems reimagine the way they view data management and secure their sensitive documents for the future.

With cutting-edge technology and a promise to provide friendly customer service, HITS is ready to help your Urbandale, IA federal government department, office, or agency meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Urbandale federal government document scanning goals.