Federal Government Document Scanning Deerfield, IL
Federal Government Document Scanning Deerfield, IL. With coming changes in governmental policy meaning that all federal government departments and agencies move to a fully digital, paperless workspace by the end of 2022, it has never been more crucial for federal government managers in Deerfield to work with a specalist document scanning corporation. However, finding a document scanning firm in Deerfield, IL that is fully equipped to take on the requirements of federal government work is not always the easiest of tasks. You want a document scanning firm that is motivated to guarantee to security, gives you ease of use and flexibility, and has document scanning solutions that can fit any size task or department.
At HITS, our full selection of document scanning products are designed for federal government applications in Deerfield, IL. We offer industry-leading security features including an exclusive audit trail process and real-time tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is on call to assist you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Deerfield federal government document scanning partner and secure your critical information.
The Time To Digitize Your Documents Is Now
The requirement for federal government departments, offices, and agencies in Deerfield, IL to scan their important documents has never been more urgent than it is now. In 2018, the Presidential administration issued a report entitled Delivering Government Solutions in the 21st Century. This white paper laid out a wide-ranging plan to cut weight at the federal government, identify essential operations, improve efficiency, and restructure or get rid of a number of federal departments. Many of these recommendations were never adopted, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless ecosystem.
While there was about a four-year interval between the release of this new policy and the date of its implementation, many government offices and agencies in Deerfield are still scrambling to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in some time, used ancient software, or simply pressed on believing that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for citizens, guarantees data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Deerfield, IL Document Scanning Solutions
For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management applications for all manner of industries in Deerfield, ranging from health care to bio-technology to manufacturing and beyond. Our products give our Deerfield, IL clients anytime access to key documents, limit liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the data you need while securely destroying those you no longer need, and scan your documents with necessary metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are made to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Deerfield, IL Federal Government Document Scanning Experts | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work environment nears, it is all the more critical to work with a Deerfield document scanning partner that you can rely on to secure your documents for the future, ensure total information security, and who gets the special requirements of federal government offices and agencies. The Deerfield, IL document services experts at HITS have decades of experience helping private sector businesses ranging from Fortune 500 global corporations to massive universities to large hospital systems reimagine the way they view data management and secure their critical documents for the future.
With industry-leading technology and a commitment to personal customer service, HITS is ready to help your Deerfield, IL federal government department, office, or agency meet its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Deerfield federal government document scanning goals.