Federal Government Document Scanning Springfield, MO
Federal Government Document Scanning Springfield, MO. With recent changes in governmental policy mandating that all federal government departments and agencies transition to a completely digital, paperless environment by the end of 2022, it has never been more critical for federal government officials in Springfield to work with a specalist document scanning partner. However, looking for a document scanning firm in Springfield, MO that is able to meet the requirements of federal government work is not always the easiest of tasks. You want a document scanning firm that is motivated to guarantee to security, gives you flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.
At HITS, our comprehensive complement of document scanning products are tailor-made for federal government applications in Springfield, MO. We offer class-leading security features including a unique audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is on call to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Springfield federal government document scanning partner and secure your critical data.
The Time To Digitize Your Documents Is Now
The need for federal government offices, agencies, and departments in Springfield, MO to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This white paper detailed a wide-ranging plan to cut weight at the federal government, refocus around core competencies, improve efficiency, and restructure or get rid of certain federal departments. A substantial number of of these strategies were never taken up, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, ideal implementation, and a roadmap to successfully move to a paperless department.
While there was a roughly four-year period between the announcement of this new policy and the deadline for its implementation, many government agencies and offices in Springfield are still scrambling to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in years, used previous-generation software, or simply pressed on thinking that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for citizens, guarantees data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Springfield, MO Document Scanning Solutions
For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management services for all manner of industries in Springfield, ranging from bio-technology to manufacturing to health care and more. Our services give our Springfield, MO clients 24/7 access to crucial documents, limit liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely shredding those you no longer need, and scan your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are built to ensure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Springfield, MO Federal Government Document Scanning Specialists | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more critical to find a Springfield document scanning partner that you can trust will secure your documents for the future, guarantee complete information security, and who understands the unique needs of federal government offices and agencies. The Springfield, MO document services specialists at HITS have decades of history helping private sector businesses as diverse as Fortune 500 global corporations to major universities to large hospital systems reimagine the way they view data management and secure their critical documents for the future.
With best-in-class technology and a commitment to personal customer service, HITS is ready to help your Springfield, MO federal government agency, department, or office reach its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Springfield federal government document scanning goals.