Federal Government Document Scanning St. Louis, MO
Federal Government Document Scanning St. Louis, MO. With recent changes in governmental policy meaning that all federal government departments and agencies transition to a fully digital, paperless workspace by the end of 2022, it has never been more crucial for federal government managers in St. Louis to work with a trusted document scanning corporation. However, finding a document scanning firm in St. Louis, MO that is able to handle the requirements of federal government work is not always a simple task. You want a document scanning partner that is committed to security, offers ease of use and flexibility, and has document scanning solutions that can fit any size task or department.
At HITS, our full selection of document scanning products are perfectly suited for federal government applications in St. Louis, MO. We offer industry-leading security features including a unique audit trail process and live tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is on call to help you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted St. Louis federal government document scanning partner and secure your critical data.
Now Is The Time To Digitize Your Documents
The need for federal government offices, agencies, and departments in St. Louis, MO to scan their important documents has never been greater than it is now. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This white paper outlined a wide-ranging plan to cut weight at the federal government, refocus around core competencies, bolster efficiency, and eliminate or restructure a number of federal departments. Many of these strategies were never taken up, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be scanned, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a roadmap to successfully move to a paperless environment.
While there was a roughly four-year period between the release of this new policy and the date of its implementation, many government offices and agencies in St. Louis are still flailing to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in some time, used outdated software, or simply pressed on believing that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In St. Louis, MO Document Scanning Solutions
For more than 25 years, HITS has been a worldwide leader in total, secure document scanning and data management applications for all kinds of industries in St. Louis, ranging from bio-technology to manufacturing to health care and beyond. Our products give our St. Louis, MO clients unlimited access to crucial documents, limit liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely shredding those you no longer need, and scan your documents with required metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.
HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are made to make sure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The St. Louis, MO Federal Government Document Scanning Specialists | HITS
As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless data environment nears, it is all the more crucial to search for a St. Louis document scanning partner that you can rely on to secure your documents into the future, guarantee complete information security, and who gets the special requirements of federal government offices and agencies. The St. Louis, MO document services experts at HITS have years of experience assisting private sector businesses ranging from Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they look at data management and secure their critical documents for the future.
With cutting-edge technology and a promise to provide personal customer service, HITS is ready to help your St. Louis, MO federal government office, agency, or department meet its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your St. Louis federal government document scanning goals.