Clayton, MO

Federal Government Document Scanning Clayton, MO

Federal Government Document Scanning Clayton, MO. With announced changes in governmental policy mandating that all federal government departments and agencies move to a completely digital, paperless environment by the end of 2022, it has never been more critical for federal government officials in Clayton to work with a trusted document scanning partner. However, finding a document scanning firm in Clayton, MO that is able to meet the demands of federal government work is not always the easiest of tasks. You want a document scanning contractor that is committed to security, offers ease of use and flexibility, and has document scanning solutions scalable to any size task or department.

At HITS, our complete complement of document scanning products are perfectly suited for federal government applications in Clayton, MO. We offer class-leading security features including an exclusive audit trail process and live tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is on call to assist you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Clayton federal government document scanning partner and secure your crucial data.

Now Is The Time To Digitize Your Documents

The need for federal government departments, offices, and agencies in Clayton, MO to scan their crucial documents has never been more urgent than it is today. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This white paper laid out a wide-ranging plan to streamline the federal government, identify essential operations, bolster efficiency, and restructure or get rid of certain federal departments. A substantial number of of these strategies were never adopted, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, ideal implementation, and a guide to successfully implement a paperless department.

While there was about a four-year period between the release of this new policy and the deadline for its implementation, many government offices and agencies in Clayton are still scrambling to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in some time, used outdated software, or simply continued their operations thinking that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for end-users, guarantees data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Clayton, MO Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management applications for all manner of businesses in Clayton, ranging from health care to bio-technology to manufacturing and more. Our products give our Clayton, MO clients unlimited access to crucial documents, limit liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to keep the data you need while securely shredding those you no longer need, and scan your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how proprietary governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are constructed to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Clayton, MO Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work environment nears, it is all the more critical to work with a Clayton document scanning partner that you can rely on to secure your documents for the future, ensure complete information security, and who understands the special demands of federal government offices and agencies. The Clayton, MO document services specialists at HITS have years of experience helping private sector businesses as diverse as Fortune 500 multinational corporations to major universities to regional hospital systems reimagine the way they view data management and secure their critical documents for the future.

With best-in-class technology and a commitment to friendly customer service, HITS is ready to help your Clayton, MO federal government department, office, or agency achieve its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Clayton federal government document scanning goals.