Lenexa, KS

Federal Government Document Scanning Lenexa, KS

Federal Government Document Scanning Lenexa, KS. With recent changes in governmental policy meaning that all federal government departments and agencies transition to an entirely digital, paperless workspace by the end of 2022, it has never been more critical for federal government managers in Lenexa to work with a specalist document scanning partner. However, finding a document scanning firm in Lenexa, KS that is fully equipped to handle the demands of federal government work is not always a simple task. You want a document scanning partner that is committed to security, gives you flexibility and ease of use, and has document scanning solutions that can fit any size task or department.

At HITS, our full complement of document scanning services are perfectly suited for federal government applications in Lenexa, KS. We offer industry-leading security features such as an exclusive audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is on call to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Lenexa federal government document scanning partner and digitize your crucial data.

The Time To Digitize Your Documents Is Now

The desire for federal government agencies, departments, and offices in Lenexa, KS to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This document outlined an extensive plan to streamline the federal government, identify essential operations, boost efficiency, and eliminate or restructure a number of federal departments. Many of these strategies were never put into place, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a guide to successfully implement a paperless ecosystem.

While there was about a four-year period between the release of this new policy and the deadline for its implementation, many government offices and agencies in Lenexa are still scrambling to make sure they meet the order's guidelines. Many government departments or agencies had not updated their document systems in years, used ancient software, or simply pressed on believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for product users, ensures data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Lenexa, KS Document Scanning Solutions

For more than two decades, HITS has been a global leader in total, secure document scanning and data management applications for all manner of industries in Lenexa, ranging from manufacturing to health care to bio-technology and beyond. Our products give our Lenexa, KS clients 24/7 access to important documents, reduce liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to keep the data you need while securely destroying those you no longer need, and scan your documents with required metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are made to ensure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Lenexa, KS Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless data environment nears, it is all the more crucial to find a Lenexa document scanning partner that you can trust will secure your documents into the future, ensure total information security, and who understands the special requirements of federal government offices and agencies. The Lenexa, KS document services experts at HITS have years of experience helping private sector businesses ranging from Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they look at data management and secure their critical documents for the future.

With best-in-class technology and a commitment to personal customer service, HITS is ready to help your Lenexa, KS federal government office, agency, or department meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Lenexa federal government document scanning goals.