Memphis, TN

Federal Government Document Scanning Memphis, TN

Federal Government Document Scanning Memphis, TN. With recent changes in governmental policy meaning that all federal government departments and agencies transition to a fully digital, paperless workspace by the end of 2022, it has never been more critical for federal government officials in Memphis to work with a specalist document scanning corporation. However, finding a document scanning firm in Memphis, TN that is able to take on the requirements of federal government work is not always a simple task. You want a document scanning contractor that is driven to provide to security, offers ease of use and flexibility, and has document scanning solutions scalable to any size task or department.

At HITS, our complete line of document scanning services are perfectly suited for federal government applications in Memphis, TN. We offer industry-leading security features including a unique audit trail process and real-time tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is on call to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Memphis federal government document scanning teammate and future-proof your important documents.

The Time To Digitize Your Documents Is Now

The desire for federal government offices, agencies, and departments in Memphis, TN to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This white paper detailed a wide-ranging plan to cut weight at the federal government, refocus around essential operations, boost efficiency, and restructure or get rid of a number of federal departments. A substantial number of of these recommendations were never adopted, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a guide to successfully move to a paperless ecosystem.

While there was a roughly four-year interval between the release of this new policy and the deadline for its implementation, many government agencies and offices in Memphis are still flailing to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in decades, used outdated software, or simply continued their operations believing that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Memphis, TN Document Scanning Solutions

For more than 25 years, HITS has been a global leader in complete, secure document scanning and data management services for all manner of industries in Memphis, ranging from manufacturing to health care to bio-technology and more. Our services give our Memphis, TN clients 24/7 access to crucial documents, mitigate liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely destroying those you no longer need, and digitize your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are built to ensure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Memphis, TN Federal Government Document Scanning Experts | HITS

As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless data environment nears, it is all the more crucial to search for a Memphis document scanning partner that you can trust will secure your documents for the future, ensure total information security, and who gets the unique requirements of federal government offices and agencies. The Memphis, TN document services experts at HITS have years of history assisting private sector businesses ranging from Fortune 500 multinational corporations to major universities to large hospital systems reimagine the way they view data management and secure their sensitive documents for the future.

With industry-leading technology and a promise to provide friendly customer service, HITS is ready to help your Memphis, TN federal government department, office, or agency reach its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Memphis federal government document scanning goals.