Cedar Rapids, IA

Federal Government Document Scanning Cedar Rapids, IA

Federal Government Document Scanning Cedar Rapids, IA. With coming changes in governmental policy meaning that all federal government departments and agencies transition to an entirely digital, paperless ecosystem by the end of 2022, it has never been more important for federal government managers in Cedar Rapids to work with a specalist document scanning corporation. However, finding a document scanning firm in Cedar Rapids, IA that is able to handle the demands of federal government work is not always a simple task. You want a document scanning firm that is committed to security, gives you flexibility and ease of use, and has document scanning solutions that can fit any size task or department.

At HITS, our complete complement of document scanning services are tailor-made for federal government applications in Cedar Rapids, IA. We offer industry-leading security features including an exclusive audit trail process and live tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is on call to help you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Cedar Rapids federal government document scanning partner and digitize your critical data.

The Time To Digitize Your Documents Is Now

The requirement for federal government agencies, departments, and offices in Cedar Rapids, IA to scan their critical documents has never been greater than it is now. In 2018, the Presidential administration issued a report called Delivering Government Solutions in the 21st Century. This white paper outlined a wide-ranging plan to cut weight at the federal government, refocus around essential operations, boost efficiency, and restructure or get rid of a number of federal departments. A substantial number of of these strategies were never taken up, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a guide to successfully implement a paperless department.

While there was about a four-year interval between the release of this new policy and the deadline for its implementation, many government agencies and offices in Cedar Rapids are still flailing to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in decades, used previous-generation software, or simply pressed on believing that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for product users, guarantees data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Cedar Rapids, IA Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management applications for all kinds of industries in Cedar Rapids, ranging from health care to bio-technology to manufacturing and beyond. Our services give our Cedar Rapids, IA clients anytime access to important documents, limit liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely getting rid of those you no longer require, and scan your documents with necessary metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are constructed to ensure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Cedar Rapids, IA Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless data environment nears, it is all the more important to work with a Cedar Rapids document scanning partner that you can trust will secure your documents into the future, ensure complete information security, and who gets the unique needs of federal government offices and agencies. The Cedar Rapids, IA document services experts at HITS have years of experience assisting private sector businesses as diverse as Fortune 500 global corporations to massive universities to regional hospital systems rethink the way they look at data management and secure their proprietary documents for the future.

With cutting-edge technology and a commitment to friendly customer service, HITS is ready to help your Cedar Rapids, IA federal government office, agency, or department meet its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Cedar Rapids federal government document scanning goals.