Carmel, IN

Federal Government Document Scanning Carmel, IN

Federal Government Document Scanning Carmel, IN. With coming changes in governmental policy meaning that all federal government departments and agencies transition to an entirely digital, paperless ecosystem by the end of 2022, it has never been more critical for federal government officers in Carmel to work with a specalist document scanning partner. However, looking for a document scanning firm in Carmel, IN that is able to handle the demands of federal government work is not always a simple task. You want a document scanning contractor that is driven to provide to security, offers ease of use and flexibility, and has document scanning solutions that can fit any size task or department.

At HITS, our comprehensive selection of document scanning services are tailor-made for federal government applications in Carmel, IN. We offer best-in-class security features such as an exclusive audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is ready to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Carmel federal government document scanning source and digitize your important data.

Now Is The Time To Digitize Your Documents

The desire for federal government offices, agencies, and departments in Carmel, IN to scan their critical documents has never been greater than it is today. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This white paper outlined an extensive plan to streamline the federal government, refocus around essential operations, improve efficiency, and eliminate or restructure certain federal departments. A substantial number of of these strategies were never taken up, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a roadmap to successfully move to a paperless department.

While there was about a four-year gap between the announcement of this new policy and the date of its implementation, many government offices and agencies in Carmel are still scrambling to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in decades, used previous-generation software, or simply pressed on believing that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for citizens, ensures data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Carmel, IN Document Scanning Solutions

For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all manner of industries in Carmel, ranging from manufacturing to health care to bio-technology and more. Our products give our Carmel, IN clients anytime access to crucial documents, limit liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the data you need while securely shredding those you no longer need, and digitize your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are constructed to make sure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Carmel, IN Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more important to find a Carmel document scanning partner that you can trust will secure your documents into the future, guarantee total information security, and who knows the unique demands of federal government offices and agencies. The Carmel, IN document services team at HITS have years of experience assisting private sector businesses as diverse as Fortune 500 multinational corporations to major universities to regional hospital systems reimagine the way they view data management and secure their sensitive documents for the future.

With cutting-edge technology and a promise to provide friendly customer service, HITS is ready to help your Carmel, IN federal government department, office, or agency meet its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Carmel federal government document scanning goals.