Naperville, IL

Federal Government Document Scanning Naperville, IL

Federal Government Document Scanning Naperville, IL. With announced changes in governmental policy meaning that all federal government departments and agencies transition to an entirely digital, paperless ecosystem by the end of 2022, it has never been more important for federal government officials in Naperville to work with a trusted document scanning corporation. However, finding a document scanning firm in Naperville, IL that is able to handle the requirements of federal government work is not always the easiest of tasks. You want a document scanning contractor that is committed to security, gives you ease of use and flexibility, and has document scanning solutions that can fit any size task or department.

At HITS, our comprehensive line of document scanning services are perfectly suited for federal government applications in Naperville, IL. We offer best-in-class security features such as an exclusive audit trail process and live tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Lastly, our 24-hour support team is on call to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Naperville federal government document scanning source and digitize your important documents.

The Time To Digitize Your Documents Is Now

The requirement for federal government offices, agencies, and departments in Naperville, IL to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This document detailed a far-reaching plan to cut weight at the federal government, identify core competencies, improve efficiency, and restructure or get rid of certain federal departments. Many of these plans were never taken up, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a guide to successfully implement a paperless environment.

While there was a roughly four-year period between the release of this new policy and the date of its implementation, many government offices and agencies in Naperville are still flailing to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in some time, used previous-generation software, or simply continued their operations thinking that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Naperville, IL Document Scanning Solutions

For more than 25 years, HITS has been a global leader in complete, secure document scanning and data management services for all manner of industries in Naperville, ranging from bio-technology to manufacturing to health care and more. Our products give our Naperville, IL clients unlimited access to important documents, reduce liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely destroying those you no longer need, and scan your documents with necessary metadata that fully adheres to NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are built to make sure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Naperville, IL Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work environment nears, it is all the more important to search for a Naperville document scanning partner that you can rely on to secure your documents for the future, ensure complete information security, and who knows the unique requirements of federal government offices and agencies. The Naperville, IL document services specialists at HITS have decades of history assisting private sector businesses as diverse as Fortune 500 global corporations to major universities to regional hospital systems reimagine the way they view data management and secure their sensitive documents for the future.

With cutting-edge technology and a commitment to friendly customer service, HITS is ready to help your Naperville, IL federal government department, office, or agency achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Naperville federal government document scanning goals.