Federal Government Document Scanning Silver Spring, MD
Federal Government Document Scanning Silver Spring, MD. With announced changes in governmental policy requiring all federal government departments and agencies move to an entirely digital, paperless environment by the end of 2022, it has never been more important for federal government officials in Silver Spring to work with a trusted document scanning partner. However, finding a document scanning firm in Silver Spring, MD that is fully equipped to meet the demands of federal government work is not always a simple task. You want a document scanning firm that is committed to security, gives you flexibility and ease of use, and has document scanning solutions scalable to any size task or department.
At HITS, our comprehensive line of document scanning services are tailor-made for federal government applications in Silver Spring, MD. We offer class-leading security features such as an exclusive audit trail process and live tracking so that you can be 100% sure that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is on call to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Silver Spring federal government document scanning source and future-proof your critical information.
Now Is The Time To Digitize Your Documents
The need for federal government offices, agencies, and departments in Silver Spring, MD to scan their critical documents has never been more urgent than it is today. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This white paper detailed a wide-ranging plan to cut weight at the federal government, refocus around core competencies, boost efficiency, and eliminate or restructure certain federal departments. A substantial number of of these strategies were never put into place, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a guide to successfully move to a paperless environment.
While there was about a four-year gap between the release of this new policy and the deadline for its implementation, many government agencies and offices in Silver Spring are still scrambling to make sure they meet the order's guidelines. Many government departments or agencies had not updated their document systems in years, used ancient software, or simply went about their business believing that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for product users, guarantees data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Silver Spring, MD Document Scanning Solutions
For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all kinds of businesses in Silver Spring, ranging from bio-technology to manufacturing to health care and more. Our services give our Silver Spring, MD clients unlimited access to important documents, mitigate liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely getting rid of those you no longer need, and digitize your documents with required metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.
HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are constructed to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Silver Spring, MD Federal Government Document Scanning Specialists | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless data environment nears, it is all the more important to work with a Silver Spring document scanning partner that you can rely on to secure your documents for the future, guarantee total information security, and who gets the special requirements of federal government offices and agencies. The Silver Spring, MD document services specialists at HITS have years of history assisting private sector businesses as diverse as Fortune 500 global corporations to major universities to regional hospital systems rethink the way they look at data management and secure their proprietary documents for the future.
With cutting-edge technology and a promise to provide personal customer service, HITS is ready to help your Silver Spring, MD federal government office, agency, or department reach its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Silver Spring federal government document scanning goals.