Norman, OK

Federal Government Document Scanning Norman, OK

Federal Government Document Scanning Norman, OK. With recent changes in governmental policy mandating that all federal government departments and agencies move to a completely digital, paperless workspace by the end of 2022, it has never been more crucial for federal government officials in Norman to work with a specalist document scanning corporation. However, looking for a document scanning firm in Norman, OK that is able to take on the demands of federal government work is not always a simple task. You want a document scanning partner that is driven to provide to security, offers flexibility and ease of use, and has document scanning solutions scalable to any size task or department.

At HITS, our full selection of document scanning services are perfectly suited for federal government applications in Norman, OK. We offer industry-leading security features including a unique audit trail process and live tracking so that you can be 100% sure that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Lastly, our 24-hour support team is on call to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Norman federal government document scanning source and future-proof your crucial data.

Now Is The Time To Digitize Your Documents

The need for federal government departments, offices, and agencies in Norman, OK to scan their critical documents has never been more urgent than it is now. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This document detailed a far-reaching plan to streamline the federal government, refocus around essential operations, bolster efficiency, and eliminate or restructure certain federal departments. Many of these recommendations were never put into place, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a roadmap to successfully implement a paperless environment.

While there was a roughly four-year gap between the release of this new policy and the deadline for its implementation, many government offices and agencies in Norman are still scrambling to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in decades, used ancient software, or simply continued their operations believing that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Norman, OK Document Scanning Solutions

For more than 25 years, HITS has been a global leader in total, secure document scanning and data management services for all kinds of industries in Norman, ranging from health care to bio-technology to manufacturing and more. Our services give our Norman, OK clients 24/7 access to key documents, limit liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely shredding those you no longer need, and scan your documents with required metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are built to ensure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Norman, OK Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more important to find a Norman document scanning partner that you can trust will secure your documents for the future, guarantee complete information security, and who understands the special demands of federal government offices and agencies. The Norman, OK document services experts at HITS have years of history helping private sector businesses as diverse as Fortune 500 multinational corporations to massive universities to regional hospital systems reimagine the way they look at data management and secure their sensitive documents for the future.

With best-in-class technology and a commitment to personal customer service, HITS is ready to help your Norman, OK federal government department, office, or agency achieve its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Norman federal government document scanning goals.