Nashville, TN

Federal Government Document Scanning Nashville, TN

Federal Government Document Scanning Nashville, TN. With recent changes in governmental policy meaning that all federal government departments and agencies transition to a completely digital, paperless environment by the end of 2022, it has never been more crucial for federal government managers in Nashville to work with a trusted document scanning partner. However, finding a document scanning firm in Nashville, TN that is able to meet the requirements of federal government work is not always the easiest of tasks. You want a document scanning contractor that is committed to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our comprehensive line of document scanning services are tailor-made for federal government applications in Nashville, TN. We offer industry-leading security features such as a unique audit trail process and live tracking so that you can be 100% sure that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Lastly, our 24-hour support team is on call to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Nashville federal government document scanning teammate and future-proof your critical information.

Now Is The Time To Digitize Your Documents

The requirement for federal government agencies, departments, and offices in Nashville, TN to scan their critical documents has never been greater than it is now. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This white paper outlined a wide-ranging plan to cut weight at the federal government, refocus around core competencies, bolster efficiency, and eliminate or restructure certain federal departments. A substantial number of of these strategies were never adopted, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a roadmap to successfully implement a paperless ecosystem.

While there was a roughly four-year period between the release of this new policy and the date of its implementation, many government agencies and offices in Nashville are still scrambling to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in years, used outdated software, or simply continued their operations thinking that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for product users, ensures data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Nashville, TN Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in total, secure document scanning and data management services for all kinds of industries in Nashville, ranging from health care to bio-technology to manufacturing and more. Our products give our Nashville, TN clients anytime access to crucial documents, limit liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely getting rid of those you no longer need, and scan your documents with necessary metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how proprietary governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are constructed to make sure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Nashville, TN Federal Government Document Scanning Experts | HITS

As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless work ecosystem nears, it is all the more crucial to search for a Nashville document scanning partner that you can trust will secure your documents into the future, ensure total information security, and who knows the unique requirements of federal government offices and agencies. The Nashville, TN document services team at HITS have years of experience assisting private sector businesses as diverse as Fortune 500 global corporations to major universities to large hospital systems rethink the way they look at data management and secure their sensitive documents for the future.

With cutting-edge technology and a promise to provide personal customer service, HITS is ready to help your Nashville, TN federal government office, agency, or department meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Nashville federal government document scanning goals.