Federal Government Document Scanning Davenport, IA
Federal Government Document Scanning Davenport, IA. With coming changes in governmental policy meaning that all federal government departments and agencies transition to a completely digital, paperless environment by the end of 2022, it has never been more important for federal government managers in Davenport to work with a specalist document scanning corporation. However, looking for a document scanning firm in Davenport, IA that is able to take on the requirements of federal government work is not always a simple task. You want a document scanning firm that is committed to security, gives you flexibility and ease of use, and has document scanning solutions that can fit any size task or department.
At HITS, our full complement of document scanning services are perfectly suited for federal government applications in Davenport, IA. We offer best-in-class security features such as a unique audit trail process and live tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is ready to assist you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Davenport federal government document scanning source and secure your important information.
The Time To Digitize Your Documents Is Now
The need for federal government departments, offices, and agencies in Davenport, IA to scan their important documents has never been greater than it is today. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This document laid out a wide-ranging plan to streamline the federal government, identify essential operations, bolster efficiency, and restructure or get rid of certain federal departments. A substantial number of of these plans were never taken up, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a roadmap to successfully implement a paperless ecosystem.
While there was about a four-year period between the announcement of this new policy and the date of its implementation, many government offices and agencies in Davenport are still flailing to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in some time, used previous-generation software, or simply continued their operations believing that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for product users, ensures data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Davenport, IA Document Scanning Solutions
For more than 25 years, HITS has been a global leader in complete, secure document scanning and data management applications for all kinds of businesses in Davenport, ranging from health care to bio-technology to manufacturing and beyond. Our products give our Davenport, IA clients anytime access to important documents, limit liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the data you need while securely destroying those you no longer need, and digitize your documents with appropriate metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are built to make sure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Davenport, IA Federal Government Document Scanning Specialists | HITS
As the United States' federal government deadline to digitize documents and move to a fully paperless data environment nears, it is all the more crucial to work with a Davenport document scanning partner that you can rely on to secure your documents into the future, ensure total information security, and who understands the unique requirements of federal government offices and agencies. The Davenport, IA document services team at HITS have years of history helping private sector businesses ranging from Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they look at data management and secure their proprietary documents for the future.
With cutting-edge technology and a commitment to personal customer service, HITS is ready to help your Davenport, IA federal government department, office, or agency reach its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Davenport federal government document scanning goals.