Federal Government Document Scanning Overland Park, KS
Federal Government Document Scanning Overland Park, KS. With announced changes in governmental policy requiring all federal government departments and agencies move to an entirely digital, paperless environment by the end of 2022, it has never been more crucial for federal government officers in Overland Park to work with a trusted document scanning corporation. However, finding a document scanning firm in Overland Park, KS that is fully equipped to take on the requirements of federal government work is not always a simple task. You want a document scanning firm that is committed to security, offers flexibility and ease of use, and has document scanning solutions scalable to any size task or department.
At HITS, our complete selection of document scanning services are designed for federal government applications in Overland Park, KS. We offer class-leading security features such as an exclusive audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is ready to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Overland Park federal government document scanning teammate and secure your critical documents.
The Time To Digitize Your Documents Is Now
The desire for federal government agencies, departments, and offices in Overland Park, KS to scan their crucial documents has never been greater than it is today. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This white paper laid out a far-reaching plan to streamline the federal government, refocus around essential operations, boost efficiency, and eliminate or restructure certain federal departments. A substantial number of of these strategies were never put into place, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a guide to successfully move to a paperless department.
While there was about a four-year interval between the release of this new policy and the deadline for its implementation, many government agencies and offices in Overland Park are still flailing to make sure they meet the order's guidelines. Many government departments or agencies had not updated their document systems in decades, used outdated software, or simply went about their business thinking that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Overland Park, KS Document Scanning Solutions
For more than 25 years, HITS has been a worldwide leader in total, secure document scanning and data management services for all manner of industries in Overland Park, ranging from health care to bio-technology to manufacturing and more. Our products give our Overland Park, KS clients 24/7 access to key documents, mitigate liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely destroying those you no longer require, and digitize your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are made to make sure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Overland Park, KS Federal Government Document Scanning Specialists | HITS
As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless data ecosystem nears, it is all the more important to work with a Overland Park document scanning partner that you can rely on to secure your documents for the future, guarantee complete information security, and who understands the unique demands of federal government offices and agencies. The Overland Park, KS document services team at HITS have years of history helping private sector businesses ranging from Fortune 500 global corporations to massive universities to regional hospital systems rethink the way they view data management and secure their critical documents for the future.
With cutting-edge technology and a promise to provide friendly customer service, HITS is ready to help your Overland Park, KS federal government agency, department, or office reach its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Overland Park federal government document scanning goals.