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Federal Government Document Scanning Washington, DC

Federal Government Document Scanning Washington, DC. With recent changes in governmental policy requiring all federal government departments and agencies transition to an entirely digital, paperless environment by the end of 2022, it has never been more important for federal government officials in Washington to work with a specalist document scanning partner. However, finding a document scanning firm in Washington, DC that is able to handle the demands of federal government work is not always a simple task. You want a document scanning contractor that is driven to provide to security, gives you flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our full complement of document scanning products are perfectly suited for federal government applications in Washington, DC. We offer class-leading security features such as an exclusive audit trail process and real-time tracking so that you can be 100% sure that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is ready to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Washington federal government document scanning partner and digitize your important information.

Now Is The Time To Digitize Your Documents

The requirement for federal government agencies, departments, and offices in Washington, DC to scan their critical documents has never been more urgent than it is now. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This white paper detailed a wide-ranging plan to streamline the federal government, identify essential operations, bolster efficiency, and restructure or get rid of certain federal departments. Many of these plans were never taken up, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a roadmap to successfully implement a paperless ecosystem.

While there was about a four-year gap between the release of this new policy and the deadline for its implementation, many government agencies and offices in Washington are still flailing to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in decades, used outdated software, or simply pressed on believing that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for end-users, guarantees data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Washington, DC Document Scanning Solutions

For more than two decades, HITS has been a global leader in complete, secure document scanning and data management applications for all manner of businesses in Washington, ranging from bio-technology to manufacturing to health care and beyond. Our services give our Washington, DC clients 24/7 access to key documents, limit liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely shredding those you no longer need, and scan your documents with required metadata that fully adheres to NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are constructed to ensure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Washington, DC Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more critical to search for a Washington document scanning partner that you can trust will secure your documents for the future, ensure complete information security, and who understands the unique needs of federal government offices and agencies. The Washington, DC document services team at HITS have years of history assisting private sector businesses ranging from Fortune 500 global corporations to major universities to regional hospital systems reimagine the way they view data management and secure their critical documents for the future.

With best-in-class technology and a commitment to friendly customer service, HITS is ready to help your Washington, DC federal government department, office, or agency meet its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Washington federal government document scanning goals.