Rockville, MD

Federal Government Document Scanning Rockville, MD

Federal Government Document Scanning Rockville, MD. With coming changes in governmental policy meaning that all federal government departments and agencies transition to an entirely digital, paperless ecosystem by the end of 2022, it has never been more critical for federal government managers in Rockville to work with a specalist document scanning partner. However, finding a document scanning firm in Rockville, MD that is able to handle the requirements of federal government work is not always a simple task. You want a document scanning partner that is committed to security, gives you ease of use and flexibility, and has document scanning solutions that can fit any size task or department.

At HITS, our comprehensive selection of document scanning products are perfectly suited for federal government applications in Rockville, MD. We offer industry-leading security features including a unique audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is ready to assist you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Rockville federal government document scanning partner and future-proof your important documents.

Now Is The Time To Digitize Your Documents

The requirement for federal government departments, offices, and agencies in Rockville, MD to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This white paper outlined an extensive plan to streamline the federal government, refocus around essential operations, improve efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these plans were never taken up, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless ecosystem.

While there was a roughly four-year period between the announcement of this new policy and the date of its implementation, many government offices and agencies in Rockville are still flailing to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in years, used previous-generation software, or simply pressed on believing that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Rockville, MD Document Scanning Solutions

For more than 25 years, HITS has been a global leader in total, secure document scanning and data management services for all manner of businesses in Rockville, ranging from bio-technology to manufacturing to health care and more. Our products give our Rockville, MD clients 24/7 access to key documents, reduce liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely getting rid of those you no longer require, and digitize your documents with necessary metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are made to ensure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Rockville, MD Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless work ecosystem nears, it is all the more critical to work with a Rockville document scanning partner that you can trust will secure your documents into the future, guarantee complete information security, and who gets the special demands of federal government offices and agencies. The Rockville, MD document services experts at HITS have decades of experience helping private sector businesses ranging from Fortune 500 multinational corporations to massive universities to large hospital systems reimagine the way they view data management and secure their proprietary documents for the future.

With best-in-class technology and a commitment to friendly customer service, HITS is ready to help your Rockville, MD federal government agency, department, or office achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Rockville federal government document scanning goals.