Langley, VA

Federal Government Document Scanning Langley, VA

Federal Government Document Scanning Langley, VA. With coming changes in governmental policy mandating that all federal government departments and agencies transition to an entirely digital, paperless environment by the end of 2022, it has never been more important for federal government managers in Langley to work with a specalist document scanning corporation. However, looking for a document scanning firm in Langley, VA that is fully equipped to take on the demands of federal government work is not always a simple task. You want a document scanning partner that is committed to security, gives you flexibility and ease of use, and has document scanning solutions that can fit any size task or department.

At HITS, our full line of document scanning products are perfectly suited for federal government applications in Langley, VA. We offer industry-leading security features including an exclusive audit trail process and live tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Lastly, our 24-hour support team is ready to assist you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Langley federal government document scanning teammate and digitize your critical documents.

Now Is The Time To Digitize Your Documents

The need for federal government offices, agencies, and departments in Langley, VA to scan their critical documents has never been greater than it is today. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This document detailed a wide-ranging plan to streamline the federal government, identify core competencies, boost efficiency, and restructure or get rid of certain federal departments. A substantial number of of these recommendations were never taken up, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a guide to successfully implement a paperless environment.

While there was a roughly four-year gap between the announcement of this new policy and the deadline for its implementation, many government agencies and offices in Langley are still flailing to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in some time, used outdated software, or simply pressed on believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for product users, guarantees data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Langley, VA Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management services for all kinds of businesses in Langley, ranging from bio-technology to manufacturing to health care and more. Our products give our Langley, VA clients anytime access to important documents, limit liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the documents you need while securely shredding those you no longer need, and scan your documents with required metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are built to ensure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Langley, VA Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work ecosystem nears, it is all the more important to search for a Langley document scanning partner that you can trust will secure your documents into the future, ensure complete information security, and who understands the special demands of federal government offices and agencies. The Langley, VA document services team at HITS have decades of history helping private sector businesses ranging from Fortune 500 global corporations to massive universities to regional hospital systems rethink the way they look at data management and secure their proprietary documents for the future.

With cutting-edge technology and a commitment to friendly customer service, HITS is ready to help your Langley, VA federal government agency, department, or office meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Langley federal government document scanning goals.