Jefferson City, MO

Federal Government Document Scanning Jefferson City, MO

Federal Government Document Scanning Jefferson City, MO. With coming changes in governmental policy mandating that all federal government departments and agencies move to a fully digital, paperless environment by the end of 2022, it has never been more critical for federal government managers in Jefferson City to work with a specalist document scanning corporation. However, finding a document scanning firm in Jefferson City, MO that is able to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning firm that is committed to security, gives you ease of use and flexibility, and has document scanning solutions scalable to any size task or department.

At HITS, our comprehensive complement of document scanning products are perfectly suited for federal government applications in Jefferson City, MO. We offer best-in-class security features such as a unique audit trail process and live tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is on call to help you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Jefferson City federal government document scanning source and secure your crucial documents.

The Time To Digitize Your Documents Is Now

The requirement for federal government agencies, departments, and offices in Jefferson City, MO to scan their crucial documents has never been more urgent than it is today. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This document laid out a far-reaching plan to cut weight at the federal government, refocus around core competencies, improve efficiency, and restructure or get rid of certain federal departments. A substantial number of of these strategies were never taken up, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a roadmap to successfully move to a paperless department.

While there was a roughly four-year period between the announcement of this new policy and the date of its implementation, many government offices and agencies in Jefferson City are still flailing to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in some time, used outdated software, or simply pressed on believing that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for citizens, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Jefferson City, MO Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management services for all manner of businesses in Jefferson City, ranging from manufacturing to health care to bio-technology and more. Our services give our Jefferson City, MO clients anytime access to crucial documents, mitigate liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the data you need while securely destroying those you no longer need, and scan your documents with necessary metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are constructed to ensure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Jefferson City, MO Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work environment nears, it is all the more critical to search for a Jefferson City document scanning partner that you can trust will secure your documents into the future, ensure complete information security, and who knows the unique needs of federal government offices and agencies. The Jefferson City, MO document services experts at HITS have decades of experience helping private sector businesses ranging from Fortune 500 global corporations to massive universities to large hospital systems reimagine the way they look at data management and secure their sensitive documents for the future.

With industry-leading technology and a promise to provide friendly customer service, HITS is ready to help your Jefferson City, MO federal government department, office, or agency meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Jefferson City federal government document scanning goals.