Alexandria, VA

Federal Government Document Scanning Alexandria, VA

Federal Government Document Scanning Alexandria, VA. With announced changes in governmental policy mandating that all federal government departments and agencies move to an entirely digital, paperless ecosystem by the end of 2022, it has never been more important for federal government managers in Alexandria to work with a specalist document scanning corporation. However, finding a document scanning firm in Alexandria, VA that is fully equipped to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is motivated to guarantee to security, offers ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.

At HITS, our full line of document scanning services are designed for federal government applications in Alexandria, VA. We offer best-in-class security features such as an exclusive audit trail process and real-time tracking so that you can be 100% sure that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is ready to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Alexandria federal government document scanning partner and future-proof your important information.

Now Is The Time To Digitize Your Documents

The requirement for federal government departments, offices, and agencies in Alexandria, VA to scan their critical documents has never been greater than it is now. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This document detailed a wide-ranging plan to cut weight at the federal government, refocus around essential operations, bolster efficiency, and restructure or get rid of certain federal departments. A substantial number of of these recommendations were never put into place, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless environment.

While there was a roughly four-year period between the release of this new policy and the date of its implementation, many government agencies and offices in Alexandria are still scrambling to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in years, used ancient software, or simply went about their business believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for end-users, guarantees data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Alexandria, VA Document Scanning Solutions

For more than 25 years, HITS has been a global leader in complete, secure document scanning and data management applications for all manner of industries in Alexandria, ranging from manufacturing to health care to bio-technology and more. Our services give our Alexandria, VA clients anytime access to important documents, reduce liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely destroying those you no longer need, and digitize your documents with necessary metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are constructed to make sure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Alexandria, VA Federal Government Document Scanning Experts | HITS

As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless work environment nears, it is all the more important to search for a Alexandria document scanning partner that you can rely on to secure your documents for the future, guarantee total information security, and who gets the special requirements of federal government offices and agencies. The Alexandria, VA document services team at HITS have years of experience helping private sector businesses ranging from Fortune 500 multinational corporations to massive universities to large hospital systems reimagine the way they view data management and secure their proprietary documents for the future.

With best-in-class technology and a promise to provide personal customer service, HITS is ready to help your Alexandria, VA federal government agency, department, or office meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Alexandria federal government document scanning goals.