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Federal Government Document Scanning Bethesda, MD

Federal Government Document Scanning Bethesda, MD. With recent changes in governmental policy requiring all federal government departments and agencies transition to a completely digital, paperless workspace by the end of 2022, it has never been more important for federal government officials in Bethesda to work with a specalist document scanning corporation. However, looking for a document scanning firm in Bethesda, MD that is fully equipped to handle the demands of federal government work is not always a simple task. You want a document scanning firm that is driven to provide to security, offers flexibility and ease of use, and has document scanning solutions scalable to any size task or department.

At HITS, our comprehensive complement of document scanning products are perfectly suited for federal government applications in Bethesda, MD. We offer industry-leading security features such as a unique audit trail process and real-time tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Lastly, our 24-hour support team is ready to help you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Bethesda federal government document scanning teammate and future-proof your crucial documents.

The Time To Digitize Your Documents Is Now

The desire for federal government departments, offices, and agencies in Bethesda, MD to scan their critical documents has never been greater than it is today. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This document detailed a far-reaching plan to cut weight at the federal government, identify core competencies, bolster efficiency, and eliminate or restructure a number of federal departments. Many of these recommendations were never taken up, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a guide to successfully implement a paperless ecosystem.

While there was about a four-year interval between the release of this new policy and the deadline for its implementation, many government agencies and offices in Bethesda are still flailing to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in some time, used previous-generation software, or simply pressed on thinking that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for citizens, guarantees data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Bethesda, MD Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in total, secure document scanning and data management applications for all manner of businesses in Bethesda, ranging from bio-technology to manufacturing to health care and more. Our products give our Bethesda, MD clients anytime access to crucial documents, reduce liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the documents you need while securely destroying those you no longer require, and digitize your documents with appropriate metadata that fully adheres to NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are built to ensure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Bethesda, MD Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more crucial to search for a Bethesda document scanning partner that you can rely on to secure your documents into the future, ensure complete information security, and who knows the unique needs of federal government offices and agencies. The Bethesda, MD document services experts at HITS have years of history helping private sector businesses as diverse as Fortune 500 multinational corporations to massive universities to large hospital systems rethink the way they view data management and secure their critical documents for the future.

With industry-leading technology and a commitment to personal customer service, HITS is ready to help your Bethesda, MD federal government office, agency, or department meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Bethesda federal government document scanning goals.