Federal Government Document Scanning Columbia, MO
Federal Government Document Scanning Columbia, MO. With recent changes in governmental policy requiring all federal government departments and agencies transition to an entirely digital, paperless workspace by the end of 2022, it has never been more critical for federal government officers in Columbia to work with a specalist document scanning corporation. However, finding a document scanning firm in Columbia, MO that is able to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning firm that is committed to security, offers ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.
At HITS, our complete selection of document scanning services are tailor-made for federal government applications in Columbia, MO. We offer best-in-class security features including a unique audit trail process and real-time tracking so that you can be 100% sure that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is ready to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Columbia federal government document scanning source and secure your important documents.
The Time To Digitize Your Documents Is Now
The need for federal government offices, agencies, and departments in Columbia, MO to scan their crucial documents has never been greater than it is today. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This white paper outlined an extensive plan to streamline the federal government, refocus around essential operations, bolster efficiency, and eliminate or restructure a number of federal departments. Many of these recommendations were never taken up, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a roadmap to successfully move to a paperless department.
While there was about a four-year interval between the announcement of this new policy and the date of its implementation, many government offices and agencies in Columbia are still flailing to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in years, used ancient software, or simply continued their operations believing that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for citizens, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Columbia, MO Document Scanning Solutions
For more than 25 years, HITS has been a worldwide leader in total, secure document scanning and data management services for all kinds of industries in Columbia, ranging from bio-technology to manufacturing to health care and more. Our products give our Columbia, MO clients unlimited access to key documents, reduce liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely getting rid of those you no longer need, and scan your documents with necessary metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how proprietary governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are built to ensure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Columbia, MO Federal Government Document Scanning Experts | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more crucial to work with a Columbia document scanning partner that you can rely on to secure your documents for the future, ensure total information security, and who understands the special demands of federal government offices and agencies. The Columbia, MO document services experts at HITS have years of history helping private sector businesses ranging from Fortune 500 global corporations to massive universities to regional hospital systems rethink the way they look at data management and secure their sensitive documents for the future.
With industry-leading technology and a commitment to personal customer service, HITS is ready to help your Columbia, MO federal government department, office, or agency meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Columbia federal government document scanning goals.