Federal Government Document Scanning Jenks, OK
Federal Government Document Scanning Jenks, OK. With recent changes in governmental policy mandating that all federal government departments and agencies transition to a fully digital, paperless workspace by the end of 2022, it has never been more crucial for federal government officials in Jenks to work with a specalist document scanning partner. However, finding a document scanning firm in Jenks, OK that is able to take on the requirements of federal government work is not always the easiest of tasks. You want a document scanning partner that is driven to provide to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.
At HITS, our complete line of document scanning services are designed for federal government applications in Jenks, OK. We offer class-leading security features such as a unique audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Lastly, our 24-hour support team is ready to help you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Jenks federal government document scanning partner and future-proof your crucial data.
Now Is The Time To Digitize Your Documents
The requirement for federal government offices, agencies, and departments in Jenks, OK to scan their important documents has never been greater than it is now. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This white paper laid out an extensive plan to streamline the federal government, identify core competencies, boost efficiency, and restructure or get rid of a number of federal departments. A substantial number of of these recommendations were never taken up, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a roadmap to successfully implement a paperless ecosystem.
While there was a roughly four-year interval between the release of this new policy and the date of its implementation, many government offices and agencies in Jenks are still flailing to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in years, used previous-generation software, or simply pressed on believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Jenks, OK Document Scanning Solutions
For more than two decades, HITS has been a global leader in complete, secure document scanning and data management services for all manner of businesses in Jenks, ranging from health care to bio-technology to manufacturing and more. Our services give our Jenks, OK clients 24/7 access to crucial documents, mitigate liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely destroying those you no longer require, and digitize your documents with necessary metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are constructed to ensure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Jenks, OK Federal Government Document Scanning Specialists | HITS
As the United States' federal government deadline to digitize documents and move to a fully paperless work environment nears, it is all the more critical to work with a Jenks document scanning partner that you can rely on to secure your documents for the future, ensure total information security, and who gets the special needs of federal government offices and agencies. The Jenks, OK document services specialists at HITS have years of experience assisting private sector businesses as diverse as Fortune 500 multinational corporations to massive universities to large hospital systems rethink the way they look at data management and secure their proprietary documents for the future.
With industry-leading technology and a commitment to personal customer service, HITS is ready to help your Jenks, OK federal government office, agency, or department achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Jenks federal government document scanning goals.