Richmond Heights, MO

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Federal Government Document Scanning Richmond Heights, MO

Federal Government Document Scanning Richmond Heights, MO. With recent changes in governmental policy meaning that all federal government departments and agencies transition to a fully digital, paperless workspace by the end of 2022, it has never been more important for federal government officers in Richmond Heights to work with a specalist document scanning partner. However, finding a document scanning firm in Richmond Heights, MO that is fully equipped to take on the requirements of federal government work is not always a simple task. You want a document scanning contractor that is committed to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our complete line of document scanning products are tailor-made for federal government applications in Richmond Heights, MO. We offer industry-leading security features including a unique audit trail process and real-time tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is on call to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Richmond Heights federal government document scanning source and digitize your crucial information.

Now Is The Time To Digitize Your Documents

The need for federal government offices, agencies, and departments in Richmond Heights, MO to scan their critical documents has never been greater than it is today. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This white paper outlined a far-reaching plan to cut weight at the federal government, refocus around core competencies, improve efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these strategies were never adopted, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a guide to successfully implement a paperless environment.

While there was about a four-year interval between the announcement of this new policy and the date of its implementation, many government agencies and offices in Richmond Heights are still flailing to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in decades, used outdated software, or simply went about their business thinking that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for citizens, guarantees data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Richmond Heights, MO Document Scanning Solutions

For more than two decades, HITS has been a global leader in total, secure document scanning and data management applications for all manner of businesses in Richmond Heights, ranging from bio-technology to manufacturing to health care and more. Our services give our Richmond Heights, MO clients anytime access to crucial documents, limit liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely shredding those you no longer need, and scan your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are made to make sure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Richmond Heights, MO Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more important to search for a Richmond Heights document scanning partner that you can trust will secure your documents into the future, ensure total information security, and who knows the special demands of federal government offices and agencies. The Richmond Heights, MO document services experts at HITS have years of history assisting private sector businesses ranging from Fortune 500 multinational corporations to major universities to large hospital systems reimagine the way they view data management and secure their sensitive documents for the future.

With cutting-edge technology and a promise to provide friendly customer service, HITS is ready to help your Richmond Heights, MO federal government office, agency, or department reach its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Richmond Heights federal government document scanning goals.