Lawrence, KS

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Federal Government Document Scanning Lawrence, KS

Federal Government Document Scanning Lawrence, KS. With recent changes in governmental policy mandating that all federal government departments and agencies move to a completely digital, paperless ecosystem by the end of 2022, it has never been more important for federal government officials in Lawrence to work with a specalist document scanning partner. However, looking for a document scanning firm in Lawrence, KS that is fully equipped to handle the demands of federal government work is not always a simple task. You want a document scanning contractor that is driven to provide to security, offers ease of use and flexibility, and has document scanning solutions scalable to any size task or department.

At HITS, our comprehensive line of document scanning services are designed for federal government applications in Lawrence, KS. We offer best-in-class security features including an exclusive audit trail process and real-time tracking so that you can be 100% sure that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Lastly, our 24-hour support team is ready to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Lawrence federal government document scanning partner and future-proof your important documents.

The Time To Digitize Your Documents Is Now

The requirement for federal government offices, agencies, and departments in Lawrence, KS to scan their important documents has never been greater than it is now. In 2018, the Presidential administration issued a report entitled Delivering Government Solutions in the 21st Century. This document detailed a far-reaching plan to streamline the federal government, refocus around core competencies, improve efficiency, and eliminate or restructure certain federal departments. A substantial number of of these strategies were never taken up, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a guide to successfully move to a paperless environment.

While there was a roughly four-year interval between the release of this new policy and the deadline for its implementation, many government agencies and offices in Lawrence are still flailing to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in years, used previous-generation software, or simply continued their operations thinking that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for citizens, guarantees data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Lawrence, KS Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in complete, secure document scanning and data management applications for all manner of businesses in Lawrence, ranging from manufacturing to health care to bio-technology and beyond. Our products give our Lawrence, KS clients 24/7 access to crucial documents, mitigate liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely shredding those you no longer require, and digitize your documents with necessary metadata that fully adheres to NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are made to ensure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Lawrence, KS Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work environment nears, it is all the more important to work with a Lawrence document scanning partner that you can rely on to secure your documents for the future, guarantee complete information security, and who knows the unique requirements of federal government offices and agencies. The Lawrence, KS document services team at HITS have decades of history helping private sector businesses ranging from Fortune 500 multinational corporations to massive universities to large hospital systems reimagine the way they look at data management and secure their sensitive documents for the future.

With best-in-class technology and a promise to provide friendly customer service, HITS is ready to help your Lawrence, KS federal government office, agency, or department reach its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Lawrence federal government document scanning goals.