Independence, MO

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Federal Government Document Scanning Independence, MO

Federal Government Document Scanning Independence, MO. With recent changes in governmental policy meaning that all federal government departments and agencies transition to a fully digital, paperless ecosystem by the end of 2022, it has never been more important for federal government officials in Independence to work with a specalist document scanning corporation. However, looking for a document scanning firm in Independence, MO that is fully equipped to take on the demands of federal government work is not always a simple task. You want a document scanning firm that is driven to provide to security, gives you flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our complete line of document scanning products are designed for federal government applications in Independence, MO. We offer class-leading security features including a unique audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is on call to assist you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Independence federal government document scanning partner and secure your critical data.

The Time To Digitize Your Documents Is Now

The requirement for federal government agencies, departments, and offices in Independence, MO to scan their crucial documents has never been more urgent than it is now. In 2018, the Presidential administration issued a report called Delivering Government Solutions in the 21st Century. This white paper laid out an extensive plan to cut weight at the federal government, refocus around core competencies, boost efficiency, and eliminate or restructure certain federal departments. A substantial number of of these recommendations were never adopted, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a roadmap to successfully move to a paperless environment.

While there was about a four-year period between the release of this new policy and the deadline for its implementation, many government offices and agencies in Independence are still flailing to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in some time, used ancient software, or simply pressed on believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for product users, ensures data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Independence, MO Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management services for all kinds of industries in Independence, ranging from health care to bio-technology to manufacturing and beyond. Our products give our Independence, MO clients anytime access to important documents, reduce liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to keep the data you need while securely getting rid of those you no longer require, and scan your documents with necessary metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are constructed to ensure that your important data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Independence, MO Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless data environment nears, it is all the more crucial to search for a Independence document scanning partner that you can trust will secure your documents into the future, guarantee total information security, and who gets the unique needs of federal government offices and agencies. The Independence, MO document services specialists at HITS have decades of history helping private sector businesses ranging from Fortune 500 multinational corporations to major universities to regional hospital systems reimagine the way they view data management and secure their critical documents for the future.

With best-in-class technology and a promise to provide personal customer service, HITS is ready to help your Independence, MO federal government agency, department, or office reach its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Independence federal government document scanning goals.