Federal Government Document Scanning Richmond, VA
Federal Government Document Scanning Richmond, VA. With coming changes in governmental policy meaning that all federal government departments and agencies move to an entirely digital, paperless environment by the end of 2022, it has never been more crucial for federal government officers in Richmond to work with a trusted document scanning corporation. However, finding a document scanning firm in Richmond, VA that is fully equipped to meet the demands of federal government work is not always a simple task. You want a document scanning firm that is driven to provide to security, gives you ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.
At HITS, our complete selection of document scanning products are designed for federal government applications in Richmond, VA. We offer best-in-class security features such as a unique audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is on call to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Richmond federal government document scanning teammate and secure your critical information.
The Time To Digitize Your Documents Is Now
The need for federal government agencies, departments, and offices in Richmond, VA to scan their crucial documents has never been more urgent than it is today. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This document laid out a wide-ranging plan to streamline the federal government, identify core competencies, bolster efficiency, and eliminate or restructure certain federal departments. A substantial number of of these strategies were never adopted, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a roadmap to successfully implement a paperless environment.
While there was a roughly four-year gap between the release of this new policy and the date of its implementation, many government offices and agencies in Richmond are still flailing to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in decades, used ancient software, or simply went about their business believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for product users, guarantees data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Richmond, VA Document Scanning Solutions
For more than two decades, HITS has been a global leader in total, secure document scanning and data management services for all kinds of businesses in Richmond, ranging from manufacturing to health care to bio-technology and more. Our services give our Richmond, VA clients anytime access to important documents, limit liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the documents you need while securely destroying those you no longer need, and scan your documents with required metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.
HITS also fully comprehends the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are made to make sure that your critical data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Richmond, VA Federal Government Document Scanning Experts | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless data environment nears, it is all the more critical to find a Richmond document scanning partner that you can rely on to secure your documents into the future, ensure complete information security, and who gets the special needs of federal government offices and agencies. The Richmond, VA document services team at HITS have decades of experience assisting private sector businesses ranging from Fortune 500 global corporations to massive universities to regional hospital systems reimagine the way they view data management and secure their sensitive documents for the future.
With best-in-class technology and a promise to provide personal customer service, HITS is ready to help your Richmond, VA federal government office, agency, or department achieve its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Richmond federal government document scanning goals.