Federal Government Document Scanning Brentwood, TN
Federal Government Document Scanning Brentwood, TN. With announced changes in governmental policy requiring all federal government departments and agencies transition to an entirely digital, paperless environment by the end of 2022, it has never been more important for federal government officials in Brentwood to work with a specalist document scanning partner. However, finding a document scanning firm in Brentwood, TN that is fully equipped to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning contractor that is motivated to guarantee to security, offers ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.
At HITS, our full line of document scanning services are perfectly suited for federal government applications in Brentwood, TN. We offer best-in-class security features including a unique audit trail process and real-time tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is ready to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Brentwood federal government document scanning partner and secure your crucial documents.
Now Is The Time To Digitize Your Documents
The requirement for federal government offices, agencies, and departments in Brentwood, TN to scan their important documents has never been greater than it is now. In 2018, the Presidential administration issued a report called Delivering Government Solutions in the 21st Century. This document laid out a wide-ranging plan to streamline the federal government, refocus around essential operations, boost efficiency, and restructure or get rid of a number of federal departments. Many of these strategies were never adopted, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a guide to successfully implement a paperless department.
While there was a roughly four-year period between the release of this new policy and the date of its implementation, many government offices and agencies in Brentwood are still scrambling to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in decades, used ancient software, or simply went about their business believing that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for product users, ensures data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Brentwood, TN Document Scanning Solutions
For more than two decades, HITS has been a worldwide leader in complete, secure document scanning and data management services for all kinds of industries in Brentwood, ranging from bio-technology to manufacturing to health care and more. Our services give our Brentwood, TN clients unlimited access to key documents, reduce liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely destroying those you no longer require, and digitize your documents with required metadata that fully adheres to NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how critical governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are constructed to make sure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Brentwood, TN Federal Government Document Scanning Specialists | HITS
As the United States' federal government deadline to digitize documents and move to a fully paperless work environment nears, it is all the more crucial to search for a Brentwood document scanning partner that you can trust will secure your documents into the future, guarantee complete information security, and who gets the special requirements of federal government offices and agencies. The Brentwood, TN document services team at HITS have decades of experience assisting private sector businesses ranging from Fortune 500 multinational corporations to major universities to regional hospital systems reimagine the way they view data management and secure their critical documents for the future.
With best-in-class technology and a promise to provide personal customer service, HITS is ready to help your Brentwood, TN federal government agency, department, or office meet its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Brentwood federal government document scanning goals.