Ames, IA

Federal Government Document Scanning Ames, IA

Federal Government Document Scanning Ames, IA. With recent changes in governmental policy mandating that all federal government departments and agencies move to a fully digital, paperless ecosystem by the end of 2022, it has never been more critical for federal government managers in Ames to work with a specalist document scanning corporation. However, finding a document scanning firm in Ames, IA that is able to take on the requirements of federal government work is not always the easiest of tasks. You want a document scanning firm that is committed to security, gives you ease of use and flexibility, and has document scanning solutions that can fit any size task or department.

At HITS, our comprehensive complement of document scanning services are designed for federal government applications in Ames, IA. We offer class-leading security features including an exclusive audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Lastly, our 24-hour support team is ready to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Ames federal government document scanning source and secure your critical documents.

Now Is The Time To Digitize Your Documents

The desire for federal government agencies, departments, and offices in Ames, IA to scan their critical documents has never been greater than it is now. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This document laid out a far-reaching plan to streamline the federal government, refocus around essential operations, boost efficiency, and restructure or get rid of certain federal departments. A substantial number of of these plans were never taken up, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, ideal implementation, and a guide to successfully move to a paperless environment.

While there was a roughly four-year period between the announcement of this new policy and the date of its implementation, many government offices and agencies in Ames are still flailing to make sure they meet the order's requirements. Many government agencies or offices had not updated their document systems in years, used outdated software, or simply continued their operations believing that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for product users, guarantees data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Ames, IA Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management services for all kinds of industries in Ames, ranging from manufacturing to health care to bio-technology and beyond. Our products give our Ames, IA clients unlimited access to key documents, limit liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely shredding those you no longer need, and digitize your documents with necessary metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are built to make sure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Ames, IA Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless work environment nears, it is all the more important to find a Ames document scanning partner that you can trust will secure your documents into the future, ensure complete information security, and who gets the unique demands of federal government offices and agencies. The Ames, IA document services experts at HITS have years of history assisting private sector businesses ranging from Fortune 500 global corporations to massive universities to large hospital systems reimagine the way they look at data management and secure their proprietary documents for the future.

With best-in-class technology and a promise to provide friendly customer service, HITS is ready to help your Ames, IA federal government agency, department, or office achieve its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Ames federal government document scanning goals.