Federal Government Document Scanning Pine Bluff, AR

Federal Government Document Scanning Pine Bluff, AR. With recent changes in governmental policy mandating that all federal government departments and agencies move to an entirely digital, paperless workspace by the end of 2022, it has never been more critical for federal government managers in Pine Bluff to work with a specalist document scanning partner. However, looking for a document scanning firm in Pine Bluff, AR that is fully equipped to meet the demands of federal government work is not always a simple task. You want a document scanning partner that is driven to provide to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.

At HITS, our full selection of document scanning products are designed for federal government applications in Pine Bluff, AR. We offer class-leading security features including a unique audit trail process and real-time tracking so that you can be 100% sure that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Lastly, our 24-hour support team is ready to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Pine Bluff federal government document scanning source and future-proof your crucial documents.

Now Is The Time To Digitize Your Documents

The need for federal government agencies, departments, and offices in Pine Bluff, AR to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This white paper detailed a far-reaching plan to streamline the federal government, identify core competencies, bolster efficiency, and restructure or get rid of a number of federal departments. Many of these strategies were never put into place, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a roadmap to successfully implement a paperless department.

While there was a roughly four-year period between the announcement of this new policy and the date of its implementation, many government agencies and offices in Pine Bluff are still flailing to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in some time, used ancient software, or simply continued their operations thinking that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for end-users, guarantees data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Pine Bluff, AR Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management services for all manner of businesses in Pine Bluff, ranging from manufacturing to health care to bio-technology and more. Our products give our Pine Bluff, AR clients 24/7 access to crucial documents, limit liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely getting rid of those you no longer need, and digitize your documents with required metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are made to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Pine Bluff, AR Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless data ecosystem nears, it is all the more crucial to work with a Pine Bluff document scanning partner that you can rely on to secure your documents into the future, guarantee total information security, and who understands the unique needs of federal government offices and agencies. The Pine Bluff, AR document services specialists at HITS have decades of history helping private sector businesses as diverse as Fortune 500 global corporations to major universities to regional hospital systems reimagine the way they look at data management and secure their critical documents for the future.

With best-in-class technology and a commitment to personal customer service, HITS is ready to help your Pine Bluff, AR federal government agency, department, or office achieve its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Pine Bluff federal government document scanning goals.