Aurora, IL

Federal Government Document Scanning Aurora, IL

Federal Government Document Scanning Aurora, IL. With announced changes in governmental policy requiring all federal government departments and agencies move to a fully digital, paperless ecosystem by the end of 2022, it has never been more critical for federal government officers in Aurora to work with a trusted document scanning partner. However, looking for a document scanning firm in Aurora, IL that is able to take on the requirements of federal government work is not always a simple task. You want a document scanning firm that is motivated to guarantee to security, gives you ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.

At HITS, our full complement of document scanning products are perfectly suited for federal government applications in Aurora, IL. We offer class-leading security features such as an exclusive audit trail process and live tracking so that you can be confident that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Lastly, our 24-hour support team is on call to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Aurora federal government document scanning teammate and future-proof your important data.

The Time To Digitize Your Documents Is Now

The desire for federal government agencies, departments, and offices in Aurora, IL to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This white paper detailed a far-reaching plan to streamline the federal government, refocus around core competencies, bolster efficiency, and restructure or get rid of a number of federal departments. Many of these plans were never adopted, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a guide to successfully move to a paperless environment.

While there was about a four-year interval between the announcement of this new policy and the deadline for its implementation, many government agencies and offices in Aurora are still flailing to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in some time, used outdated software, or simply pressed on thinking that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for product users, ensures data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Aurora, IL Document Scanning Solutions

For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all manner of industries in Aurora, ranging from health care to bio-technology to manufacturing and beyond. Our products give our Aurora, IL clients 24/7 access to crucial documents, reduce liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely getting rid of those you no longer require, and digitize your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are made to make sure that your critical data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Aurora, IL Federal Government Document Scanning Experts | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work environment nears, it is all the more important to search for a Aurora document scanning partner that you can rely on to secure your documents for the future, ensure complete information security, and who gets the unique needs of federal government offices and agencies. The Aurora, IL document services specialists at HITS have years of history helping private sector businesses as diverse as Fortune 500 multinational corporations to major universities to large hospital systems reimagine the way they view data management and secure their sensitive documents for the future.

With best-in-class technology and a commitment to personal customer service, HITS is ready to help your Aurora, IL federal government office, agency, or department reach its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Aurora federal government document scanning goals.