Document Storage Solutions Kansas City, MO

Document Storage Solutions in Kansas City, MO. Companies large and small all over Kansas City are increasingly coming to the realization that the traditional way of storing documents is inefficient, unprofitable, and most of all unsafe. Having large quantities of old files and forms in storage or jammed into spare rooms is a surefire way to have this crucial information fall through the cracks and not have it ready when it's needed. With rapid changes in how we work, a growing number of clients and employees in Kansas City need access to data from anywhere and at any time, and having your documents in a box clearly keeps you from accessing that data. Even worse, paper documents are liable to damage from fire, flooding, or the ravages of time, and once that damage occurs you cannot get it back. Lastly, having to store documents either on-site or at an additional facility takes up valuable storage space, and if additional facilities are needed, rent and storage costs can quickly add up.

A growing number of businesses and agencies across Kansas City, MO are looking for efficient, affordable document storage solutions, and HITS has the perfect answer for any size business: DocuMiner®. Trusted by small businesses and Fortune 500 companies both, DocuMiner® gives you the ability to sift through thousands of pages and identify what you need to hold on to and what you don't need anymore. HITS takes care of all the work, allowing your business to focus on more important tasks and allow the Kansas City, MO data management specialists simplify your document storage needs. This includes HIPAA regulations.

Contact the Kansas City, MO, Industry Leader In Document Storage Solutions

Talk to HITS today by contacting them online or calling 314-837-4000 and find out more about how DocuMiner® is the premier document storage solution for your Kansas City business or agency. With friendly customer service, a commitment to security, and cutting-edge technology, HITS is your source for Kansas City document storage solutions ranging from secure destruction to document scanning.

How DocuMiner® Operates

DocuMiner® from HITS is the efficient, secure, and safe way to rebuild your document storage strategy and future-proof your critical files. Our process limits liability, protects document quality, and makes available space and money that your agency or business can use to focus on what's really important.

The seasoned staff at HITS will sort through your paperwork using our industry-leading, proprietary DocuMiner® application. This data is read as it is processed and is made available for you to monitor throughtout the process. Once DocuMiner® is finished sorting through your files, it classifies them into two categories: one to scan, and one to get rid of. Logically, since there may be certain documents that our system considers to be surplus to requirements but that you believe to be important documents, you will have the final say on what is kept and what goes to the shredder. Your privacy is another concern.

After you have signed off on your final manifest, HITS then starts work on digitizing the documents you want to retain and securely destroying those that you do not need anymore. We use ultra-secure, multi-phase shredding processes that ensure total document security. Our scanning system can convert your documents into any file format, such as .PNG, .PDF, .JPG, and more. Once scanned, this new data is yours to keep and utilize however you want. We advise uploading this data to a protected document managment system such as our own STR8VIEW® application, but if you already use a trusted document management platform we can easily send this new data to it as well. If you would rather use a hardware-based system for your data, you can choose to have your data saved on a secure hard drive.

Kansas City Document Storage Solutions Built For Tomorrow

The past few years have not only changed our everyday lives, they've also affected how we do business and the spaces in Kansas City, MO in which we work. Many companies who began to build on their work from home capabilities during the COVID-19 pandemic are now deciding to make them permanent, or at least moving to a "hybrid" modality where workers will only be in the office for a few days a week. With fewer workers in the office, businesses are also re-thinking how much square footage they need: why pay more rent for a sprawling office when on an average day there will not be that many people on site? Kansas City employees, as well, are wanting comprehensive work-from-home options when looking for a new job in Kansas City, MO, and as such ask that crucial data necessary for certain tasks be made available at any time and on any platform.

Below are a few of the essential reasons document storage solutions in Kansas City, MO, are beneficial for organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eradicating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and find specific documents.
• Security: Security is a essential aspect of document storage solutions in Kansas City, MO. These systems go above and beyond, incorporating features such as impenetrable access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with rigorous data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions seamlessly integrate with various software and tools within an organization. This enhancement of workflows allows for harmonious document sharing and collaboration across diverse platforms, all aligned with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are crucial. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is non-negotiable. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: As a robust recovery system, regular backups are crucial to companies. Document Storage Solutions often include features for automated backups and recovery options.

Kansas City, MO, Document Storage Solutions

There are a variety of services HITS offers government agencies and other institutions in Kansas City, MO, wanting data risk management solutions. See below for our core competenicies and what helps make our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal way for your Kansas City business to not only digitize and secure your crucial documents, but also offer multi-platform access. STR8VIEW® is completely cloud-based and has a user-friendly interface, easy-to-use search engine, and complete data security. Our Paperless To Go service is designed to allow your workforce to work anywhere with no loss in document quality or accessibility. When you choose HITS for your document storage solutions, you can rest assured that your important data will be accessible from any platform, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Kansas City, MO | HITS

Regardless of the size of your office, HITS has the best product to meet your Kansas City, MO document storage needs. Major international corporations, medical providers, and government agencies use HITS' cutting-edge services to digitize documents, facilitate data accessibility, and strengthen the security of their proprietary information. Our solutions are made to be secure and intuitive, can be made to fit any application, and are designed to save your Kansas City business liability, time, and money.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Kansas City, MO businesses who partner with HITS to provide best-in-class document storage solutions built for security and for the future. Call us now at 314-837-4000 or contact us online to find out HITS can help reimagine your document management.