Federal Government Document Scanning Iowa City, IA
Federal Government Document Scanning Iowa City, IA. With coming changes in governmental policy mandating that all federal government departments and agencies move to a completely digital, paperless workspace by the end of 2022, it has never been more important for federal government officers in Iowa City to work with a trusted document scanning corporation. However, looking for a document scanning firm in Iowa City, IA that is able to take on the requirements of federal government work is not always a simple task. You want a document scanning contractor that is motivated to guarantee to security, offers flexibility and ease of use, and has document scanning solutions that can fit any size task or department.
At HITS, our comprehensive selection of document scanning products are perfectly suited for federal government applications in Iowa City, IA. We offer industry-leading security features such as a unique audit trail process and live tracking so that you can be 100% sure that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is on call to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Iowa City federal government document scanning source and secure your critical data.
The Time To Digitize Your Documents Is Now
The desire for federal government departments, offices, and agencies in Iowa City, IA to scan their important documents has never been more urgent than it is now. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This document outlined a far-reaching plan to streamline the federal government, identify essential operations, bolster efficiency, and restructure or get rid of a number of federal departments. A substantial number of of these plans were never taken up, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a guide to successfully implement a paperless ecosystem.
While there was a roughly four-year interval between the announcement of this new policy and the date of its implementation, many government agencies and offices in Iowa City are still flailing to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in some time, used ancient software, or simply continued their operations thinking that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for citizens, guarantees data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Iowa City, IA Document Scanning Solutions
For more than two decades, HITS has been a global leader in complete, secure document scanning and data management applications for all manner of businesses in Iowa City, ranging from manufacturing to health care to bio-technology and more. Our services give our Iowa City, IA clients anytime access to crucial documents, reduce liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely getting rid of those you no longer need, and digitize your documents with required metadata that fully meets NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are made to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Iowa City, IA Federal Government Document Scanning Experts | HITS
As the United States' federal government deadline to digitize documents and move to a fully paperless data ecosystem nears, it is all the more important to work with a Iowa City document scanning partner that you can trust will secure your documents into the future, guarantee total information security, and who understands the unique requirements of federal government offices and agencies. The Iowa City, IA document services specialists at HITS have decades of experience helping private sector businesses ranging from Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they view data management and secure their proprietary documents for the future.
With best-in-class technology and a commitment to friendly customer service, HITS is ready to help your Iowa City, IA federal government department, office, or agency meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Iowa City federal government document scanning goals.