Document Storage Solutions O’Fallon, MO

Document Storage Solutions in O’Fallon, MO. Companies big and small all over O’Fallon are increasingly coming to the realization that the traditional way of storing documents is unprofitable, unsafe, and inefficient. Having substantial amounts of old paperwork in storage or jammed into spare rooms is an easy way to have this crucial information fall through the cracks and not have it available when you need it the most. With rapid changes in how we work, a growing number of employees and clients in O’Fallon demand access to data from anytime, anywhere, and from any platform, and keeping your documents stashed away in a file cabinet clearly keeps you from accessing that data. Even worse, paper documents are in danger of damage from floods decay over time, or fire damage, and once that data is gone you cannot get it back. Lastly, having to store documents either on-site or at an additional facility occupies precious storage space, and if overflow facilities are needed, rent and storage costs can quickly add up.

A growing number of businesses and agencies across O’Fallon, MO are looking for efficient, affordable document storage solutions, and HITS has the perfect answer for any size business: DocuMiner®. Trusted by small businesses and Fortune 500 companies alike, DocuMiner® grants you the power to sift through thousands of papers and mark what you want to hold on to and what you no longer require. HITS does all the work, allowing your business to focus on your main work and allow the O’Fallon, MO data management specialists tackle your document storage requirements. This includes HIPAA regulations.

Contact the O’Fallon, MO, Industry Leader In Document Storage Solutions

Get in touch with HITS today by contacting them online or dialing 314-837-4000 and find out more about how DocuMiner® is the ultimate document storage solution for your O’Fallon business or agency. With personal customer service, a commitment to security, and cutting-edge technology, HITS is your source for O’Fallon document storage solutions ranging from secure destruction to document scanning.

How DocuMiner® Operates

DocuMiner® from HITS is the efficient, secure, and safe way to rebuild your document storage strategy and future-proof your sensitive files. Our process limits liability, protects document quality, and frees up space and money that your agency or business can utilize to concentrate on more important matters.

The seasoned staff at HITS will sort through your information using our industry-leading, proprietary DocuMiner® application. This data is analyzed as it is processed and is made accessible for you to monitor throughtout the process. Once our application is finished sorting through your documents, it sorts them into two groups: one to keep, and one to destroy. Naturally, since there may be a few paperwork that our system thinks are surplus to requirements but that you know are critical materials, you will have the last word on what is saved and what gets shredded. Your privacy is another concern.

After you have approved a complete manifest, HITS then begins the process of digitizing the documents you want to retain and securely destroying those that you have marked as not needed. We use extra-secure, multi-process shredding techniques that ensure total document security. Our scanning system can convert your documents into any file format, such as .PDF, .JPG, .PNG, and more. Once scanned, this new data is your property and able to be used any way you see fit. We advise uploading this data to a protected document managment system such as our own STR8VIEW® application, but if you already have an incumbent document management system we can easily upload this new data to it too. If you would rather use a hardware-based system for your data, you can choose to have your data transferred to a secure hard disk.

O’Fallon Document Storage Solutions Built For Tomorrow

The past few years have not only changed our everyday lives, they've also affected how we work and the way in O’Fallon, MO that we work. Many firms who started to expand their work from home choices during the COVID-19 pandemic are now electing to make them permanent, or at least moving to a "hybrid" system where workers will only be in the office for a few days a week. With fewer people in the office, companies are also re-thinking how much space they need: why pay extra rent for a vast office when most of the time there will not be that many people using it? O’Fallon workers, as well, are expecting robust work-from-home policies when searching for a new job in O’Fallon, MO, and as such ask that crucial data needed for specific tasks be made accessible at any time and on any platform.

Below are a few of the critical reasons document storage solutions in O’Fallon, MO, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eliminating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and retrieve specific documents.
• Security: Security is a pivotal aspect of document storage solutions in O’Fallon, MO. These systems go above and beyond, incorporating features such as impenetrable access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with strict data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions flawlessly blend with various software and tools within an organization. This optimization of workflows allows for harmonious document sharing and collaboration across diverse platforms, all harmonized with the intricacies of data migration.
• Information Search & Retrieval: Fast and efficient search functionalities are vital. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be scalable to infinity for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are indispensable to businesses. Document Storage Solutions often include features for automated backups and recovery options.

O’Fallon, MO, Document Storage Solutions

There are a number of capabilities HITS offers government agencies and other institutions in O’Fallon, MO, in need of data risk management solutions. See below for our core competenicies and what makes our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal method for your O’Fallon business to not only digitize and secure your critical documents, but also provide multi-platform access. STR8VIEW® is completely cloud-based and has an intuitive interface, innovative search engine, and robust data security. Our Paperless To Go system is made to allow your workforce to work anywhere with no loss in document accessibility or quality. When you choose HITS for your document storage requirements, you can be sure that your crucial data will be accessible from any browser, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In O’Fallon, MO | HITS

No matter the size of your business or organization, HITS has the ideal product to fulfill your O’Fallon, MO document storage needs. Government agencies, major international corporations, and medical providers utilize HITS' innovative services to digitize documents, facilitate data accessibility, and improve the security of their critical information. Our solutions are made to be secure and intuitive, are scalable for any application, and are made to save your O’Fallon business money, liability, and time.

We also provide the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the growing number of O’Fallon, MO businesses who work with HITS to provide cutting-edge document storage solutions made for security and for the future. Call us today at 314-837-4000 or talk to us online to find out HITS can help reimagine your document management.